Executive Assistant

· Organize, prioritize and overall manage the Executives’ day-to-day schedules and administrative needs by evaluating internal and external resources and effectively handling issues as they arise.

· Anticipate needs of the Executives and proactively address issues and matters that arise.

· Manage work in a confidential manner, exercising discretion to ensure that information is kept confidential that information is shared with internal and external individuals appropriately; provide guidance to employees as necessary regarding the proprietary and confidential nature such information.

· Serve as liaison between the Executives’ on-site and off-site direct reports.

· Monitor and prioritize emails sent to President and CEO. Responsible for preparing and following up on responses.

· Manage incoming and outgoing requests to and projects for the Executives’ offices to ensure timely and accurate follow-up from parties working for and with the Executives.

· Answer telephone and email messages, screen, prioritize, elevate when necessary and forward a response accordingly.

· Handle all aspects of internal and external correspondence for the Executives’ offices.

· Assist Executives in preparation of reports and external filings.

· Assume responsibility for responding to inquiries and requests on behalf of the Executives.

· Create and maintain an up-to-date electronic and paper copy filing system for the Executives. Initiate periodic review/purging of files in keeping with company policies.

· Maintain calendar for the Executives including responsibility for scheduling and assisting with time management, reminding Executives of appointments and prepping them for such appointments.

· Make travel arrangements for the Executives and other executives as requested.

· Meeting/appointment coordination and support.

· Prepare and manage letters of intent for Executive Capital

· Manage certain real estate contracts; serve as liaison between Executives and legal advisors

· Responsible for all aspects of meeting preparations for meetings such as staff, corporate business, etc. that are run by the Executives.

· Regularly exercise discretion and independent judgment in performing all the above described primary duties.

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Big Rock, IL 60511: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Organizational skills: 8 years (Required)
• Personal assistant experience: 8 years (Required)
• Calendar management: 8 years (Required)
• Phone etiquette: 8 years (Required)
• Administrative experience: 8 years (Required)

Work Location: One location