Executive Assistant
Job Posting for Executive Assistant at Executive Chamber of New York State
At least six years of progressively responsible experience serving as administrative support to executive leadership in a large organization. College study may be substituted for up to four years of the required experience. In addition, the ideal candidate will have a demonstrated ability to multi-task and coordinate shifting priorities in a fast-paced, deadline-driven environment; strong problem solving and decision-making skills; excellent interpersonal skills and organizational savvy; and demonstrate confidentiality and discretion. Experience working in a governmental setting and/or interest in New York State Government is preferred.
- Act as primary point of contact for the reporting principal
- Manage calendar scheduling for meetings, appointments, and conference rooms, including providing appropriate meeting information and zoom links
- Liaise with other EAs for scheduling coordination
- Maintain list of internal contacts for the reporting principal
- Manage phones and incoming calls, take messages, and transfer calls to the appropriate parties
- Prioritize meetings and coordinating information
- Meet and greet visitors arriving for meetings
- Manage email correspondence, as well as any incoming or outgoing mail or materials, and ensure appropriate and timely responses
- Liaise with appropriate office contacts for any change in scheduling for accuracy
- Manage and maintain paper and electronic filing systems
- Make copies of various documents
- Use various technology applications such as email, word processing, and video conferencing software
- Operate office equipment such as printers, scanners, and copiers
- Accurately manage and submit timesheets for reporting principal
- Make travel arrangements and manage timely submission of expense reports to the designated Chamber Travel Administrator.
Overtime may be necessary on an as-needed basis.
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Job openings at Executive Chamber of New York State
Albany, NY
Full Time
Albany, NY
Full Time
Albany, NY
Full Time
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