Executive Assistant to the Executive Vice President & Provos...

POSTED ON 10/8/2021 CLOSED ON 10/29/2021
Executive Vice President for Academic Affairs and... Hired Organization Address Denton, TX Full Time

Job Posting for Executive Assistant to the Executive Vice President & Provos... at Executive Vice President for Academic Affairs and...

Provides high level professional support to the Executive Vice President & Provost in all areas of the division. Ensures smooth operation of the office and advises on organizational and institutional matters. Interfaces with directors and other executive staff to address concerns of the University; and assist with administrative and staff service functions of the division. Work is performed under general supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.
ORGANIZATIONAL RELATIONSHIPS
Reports to: Executive Vice President & Provost
Supervises: May supervise clerical staff
ESSENTIAL DUTIES - May include, but not limited to the following:
  • Manages daily complex operations of a large division.
  • Assists with the overall control and assures compliance with university policy.
  • Assists with planning, coordinating, and evaluation of short and long term goals.
  • Coordinates special events within Academic Affairs such as retirements, academic leadership forums, retreat, programs involving external speakers, special seminars, etc.
  • Serves as a planning and resource person to directors and other support staff reporting to the EVP/Provost on a wide range of administrative matters.
  • Manages the departmental Records Retention Program under guidance of the Records Retention Officer.
  • Provides interpretations of policies and procedures concerning the division.
  • Prepares documents as needed, including coordinating with departments for information and background research.
  • Coordinates and manages the daily schedule of the Executive Vice President/Provost.
  • Arranges all travel and itinerary planning for the EVP/Provost in the course of University business.
  • Assists the EVP/Provost with the preparation of official state and federal governmental reports.
  • Creates and manages master calendar for Academic Affairs.
  • Communicates with students regarding Academic Affairs matters.
  • Determines work priority and disseminates accordingly.
  • Trains support personnel.
ADDITIONAL DUTIES
  • Performs other duties as requested.
KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:
  • Working knowledge of office practices and methods.
  • Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.
  • Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
  • Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
  • Ability to communicate effectively orally, by phone, in person, and in writing.
  • Ability to represent the department and University in a friendly, courteous, and professional manner.
  • Ability to use a personal computer and other office equipment, including related university software and email.
PHYSICAL DEMANDS
The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
The employee may be required to travel.
WORK ENVIRONMENT
All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.
SAFETY
TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.


Education


Bachelor's degree required.


Experience


Five years of progressively responsible job related experience is required. Related experience may substitute for the required degree on a two-for-one-year basis.


Requirements


Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.


Advertised Salary
$3,750.00 per month

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