Accounting Supervisor

As a Fortune 500 company, Expeditors employs more than 16,000 trained professionals in a worldwide network of over 329 locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customize solutions and seamless, integrated information systems. Our services include the consolidation and forwarding or air or ocean freight. Customs brokerage, vendor consolidation, cargo insurance, time-define transportation. Order and risk management, warehousing. distribution and customized logistics solutions. Expeditors is headquartered in Seattle, Washington.

Scope of Position

The Accounting Supervisor leads and manage the Accounting team through the implementation and measurement of defined goals, so that the team has strong technical expertise, flawless operational execution, strong infrastructure, strong and knowledgeable personnel; which enable risk to be assessed and managed through focus on Finances, Operations, People, Customers, Systems and Compliance in adherence to the company’s policy and procedures, efficiency, profitability, and continual growth.

Metrics

• People

• Timely & Valuable Performance Reviews & PDP every 12 months and 1-1s every 3 months.
• All team members to complete 52-hour training per year (4.33 per month).
• All team members to complete all mandatory training timely.
• Follow the ‘What’s expected of a Supervisor’ guidelines.

• SPM

• Approve SP – 100%

• Finance

• Expense Control – Remain at or under budget.
• A/R within terms – 100% of A/R within 30 days of customers’ credit terms.
• Reserves - No Reserves (A/R, Provisions, Intercompany).

Key Deliverables

Administration and Personnel Management

• Exemplify and Teach Our Culture, Mission and Goals.
• Follow the 10 Critical Success Factor and the ‘What’s expected of a Supervisor’ guidelines
• Contribute to establishing a structure to cover the department's needs, taking into account future growth.
• Ensure that the department is properly staffed, structured and organized to avoid work overload, delegate activities with proper guidance and training, and interview regularly.
• Manage and monitor internal service execution within the Accounting department.
• Being a point of escalation for issues related to accounting. Ensure oversight, including self-assessments and daily monitoring so that issues are resolved at the root cause level.
• Ensure that accounting staff meets their labor schedules and report on time the payroll to the administrative area.
• Engage with team members daily, conduct check-in meetings regularly assisting them with ongoing feedback, coaching and mentoring.
• Build healthy cross-functional relationship. Ensure a healthy work environment, promote team spirit and cohesiveness in the department and also working together with other teams.
• Own your self-development. Prepare, follow-up and execute on your personal development goals.
• Develop department staff members, guide them and support them through their personal goals.
• Ensure that company controls, policies, procedures, processes, applications, tools, and systems are understood and implemented.
• Assist to the Accounting manager to efficient management of the coordination of the Accounting team on initiatives and projects.
• Conduct weekly and monthly meetings with the accounting team or when is necessary.
• Participate in other departments meetings, support projects and initiatives at every level.
• Ensure that new employees understand and execute their job based on the job description.
• Escalate problems or concerns to Accounting Manager, product and service managers and/or Operations Manager and DM as necessary.

Finance & Operations

• Collaborate with Accounting Manager, DM and Operations Manager in initiatives and priorities.
• Conduct weekly meetings with the department's team to monitor the Accounting processes.
• Produce Exception Reports for the Weekly AP Meeting per company AP Goals, Aging Analysis, No Reserves, 100% Payment within Terms.
• Monitor the day- to- day Accounting operations including A/R, A/P, Treasury, Revenue Recognition and any other accounting activity.
• Monitor our Accounts Payables process maintaining service provider statements on a current status.
• Coordinate the A/P Processes to receive, review, verify and approve Service Providers timely.
• Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle. Identify invoices needing accrual at month end to comply with accrual accounting basis.
• Perform Service Provider payable audits on a regular basis to check bill charges to agreed rates and services are accounted for in the correct product and cost GL.
• To safeguard assets of the company by effectively managing the daily Accounts Payable and Disbursement operations, ensuring only valid liabilities of the company are met and assisting in the Credit Management operations thus improving cashflow and liquidity.
• Review and approve payables in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision, and Tax is accounted for.
• Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.
• Ensure compliance in following all company policies and regulations. Perform with outstanding integrity and pride.
• Follow up corporate guidelines on Service Providers Bank account set up and maintenance.
• Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice and proper backup to the payable in exp.o Accounting).
• Works closely with the Accounting and Operational teams to review processes, implement best practices and improve productivity.
• Actively participate in the optimization of tools and continuously improve the efficiency and quality of the service. Set the tone of this environment within payables department.
• Escalate problems or concerns to Accounting Manager, product and service managers and/or District Manager.

Compliance

• Understand and comply with company internal controls, specifically the Fınancıal Process Control Documentation.
• Promote compliance and diligently follow all company policies and regulations and be the role model of integrity and pride for all employees.
• Proactively communicate with the team to ensure continuous awareness and understanding of policies and regulations.

Security, Health and Safety

• Responsible to inform immediately to the Branch’s Health and Safety representative any unsafe condition that could put employees at risk in the workplace environment.
• Responsible to inform immediately to the Branch’s Health and Safety representative any incident or accident, regardless if the affected employee does not look hurt.

To be the most effective in this position we are looking for the following skills and experience:

• Degree: Bachelor's degree in Accounting /Finance.
• 2-3 years of experience in Accounting preferred.
• 2-4 years of supervisory experience.
• Strong Accounting and Finance knowledge.
• Ability to learn and apply global logistics industry processes and procedures.
• Exhibit a leadership style that empowers, coaches, mentors, and fosters a cohesive team environment always prioritizing employee satisfaction.
• Customer Satisfaction oriented.
• Strong interpersonal and communication skills, ability to communicate at all levels written and oral communication and presentations.
• Ability to relate and influence employees at all levels.
• Strong time management skills and attention to detail.
• Problem solving and business analytical skills.
• Strong project management skills, and ability to multitask.
• Ability to complete work within standard procedures, guidelines and office policies.
• Self-driven personality and good business sense are expected.
• Strong computer skills, including knowledge of all Microsoft Office applications.
• Hands-on user skills with Expeditors’ applications as needed.
• English and Spanish fluency.
• Commitment to exemplify Expeditors’ culture at all times.

All your information will be kept confidential according to EEO guidelines