Secretary

Duties

Perform a variety of administrative and clerical support functions.

Maintain electronic and/or hard copy office files. Perform filing duties, retrieves

data or documents from files upon request.

Utilize programs such as Microsoft Office Suite (Word, Excel, PowerPoint, Access

and Outlook) and other software applications to create, copy, edit, store, send and

print a variety of standardized documents.

Gather, input, manage, and maintain data, records and referenced materials.

Compile/track data to create reports and program information.

Provide administrative assistance on various projects and special reports.

Shall be versed in broad-based and enterprise data management principles, and

readily adopt the experience to assist with data gathering, analysis, management,

and report generation.

Provide administrative support by conducting research, preparing statistical reports,

handling information requests, and performing clerical functions such as preparing

correspondence, receiving visitors, arranging conference calls, and scheduling

meetings.

Conduct basic research and collect data, prepare documents such as a standard

correspondence, and/or reviews data accuracy.

Prepare written summary of findings following the data collection effort for

Government personnel.

Reviews technical reports, project data, business documentation, business

processes, deliverables, and other planning documents to ensure compliance with

requirements for Government personnel analysis.

Prepare agendas, meeting notes and presentation material.

Coordinate with all Government personnel to arrange meetings and training

sessions.

Assists with preparations for briefings/conferences; prepare and deliver briefs and

necessary documentation to Government personnel.

Provide written status updates of deliverables and other data to Government

personnel.

Perform other administrative duties as assigned.

5.2 Additional Requirements for two (2) Human Resources Hoteling Admins:

Utilize an existing Naval Air Systems Command's current space reservation system

to create, maintain, populate and train the NAVFAC Southwest workforce on a

command-specific space (hoteling) reservation tool at 750 Pacific Highway, San

Diego CA 92132.

Maintain system requirements and changes, and train employees on reservation tool

use specific to NAVFAC Southwest employee use.

Understand the seating plans, hoteling requirements and phased plan for

implementation.

To create and maintain a block of hoteling spaces on each NAVFAC-designated

floor for employees to reserve as requested.

5.3 Additional Requirements for two (2) Human Resources Staffing Assistants:

Basic knowledge of classification, position descriptions, staffing/recruitment, and the

onboarding process to bring new employees onboard in accordance with OPM, DoD,

and DON OCHR rules, regulations, policies, and procedures.

Staffing – Provide support to HR Specialists in the process associated with the

tactical recruitment phase, such as processing Request for Personnel Action

documents, assisting with large-scale recruitment efforts, and ensuring recruitment

request packages are complete and ready for action.

Onboarding – Provide in-processing support for new hires, to include issuing

tentative job offers, reviewing accuracy/completion of pre-employment paperwork,

arranging for pre-employment contingencies such as security reviews, physical

exams, and drug testing, and processing the personnel forms of newly selected

employees.

Classification/Position Management – Provide support to HR Specialists in

classification of positions using OPM position classification and job grading

standards. Review organizational charts, review position descriptions, and prepare

PD cover sheets (OF-8s).

Metrics – Provide metrics and manage staffing databases utilizing various HR tools.

Job Type: Full-time

Pay: $20.18 - $24.98 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• San Diego, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• administrative/secretarial work: 2 years (Required)

Work Location: One location