ROLE TITLE: Executive Assistant
REPORTS TO: Chief Merchandising Officer (CMO) | Chief Creative Officer (CCO)
DEPARTMENT: Merchandising | Creative
LOCATION: Headquarters | Vernon, CA
WORK STATUS: Full-time | In office | Monday - Friday
FLSA: Exempt
ABOUT US
Fashion Nova is an inclusive fashion-forward and trend-driven apparel and lifestyle brand that celebrates all dimensions of confidence. We use our platform to spread positivity with brands for women, men, curve, luxe, sport, swim, beauty, and kids. We are obsessed with creating the best experience available for our customers and employees.
Fashion Nova was built on the backbone of individuality and inclusiveness. Our brands are worn and celebrated worldwide by customers, celebrities, and influencers because of our uniquely creative and talented employees.
ROLE OVERVIEW
This position will focus on optimizing the time of the CMO and the CCO by skillfully prioritizing correspondence, streamline daily operations, and provide creative problem-solving. This position relies heavily on interpersonal skills to strengthen communication amongst all members of the team. Our ideal candidate is driven by an entrepreneurial spirit and a desire to expand their knowledge and experience working alongside Leadership.
To be successful in this role, you must be able to keep pace in a highly fluid, ever-changing, collaborative workplace. You must also have excellent communication skills and have a true passion for people.
RESPONSIBILITIES
- Maintain an accurate and detailed calendar for the CMO and the CCO, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
- Prioritize the CMO’s and the CCO’s tasks and projects daily, monitor all emails, documents, or materials requiring input and|or approval
- Screen all communications to the CMO and the CCO, with a particular focus on email management
- Draft internal and external communications and correspondence on behalf of CMO and the CCO
- Oversee the creation of briefing documents, including talking points and briefings for the CMO and the CCO with input across teams as required
- Organize internal and external meetings for the CMO and the CCO, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes
- Collaborate with other administrative assistants to successfully coordinate schedules across teams
- Manage all travel arrangements and reservations for the CMO and the CCO
- Track and reconcile monthly credit card statements in a timely manner
- Complete and submit expense reports in a timely manner
- Provide special project support to the CMO and the CCO, liaising with the cross-collaborative divisions as required
- Perform any other relevant duties as assigned
ROLE REQUIREMENTS
- Bachelor’s degree in Business Administration, or related field
- Five years of experience providing high-level executive support
- Advanced proficiency in Google Office
- Strong verbal and written English communication skills, additional languages are beneficial
- Extremely detail oriented and able to successfully multi-task
- Outstanding interpersonal skills and telephone etiquette
- Ability to work with high-profile individuals externally and collaborate internally
- Ability to multi-task and prioritize a number of projects
- Ability to work well under pressure and tight deadlines
- Ability to work well in a fast-paced environment
- Ability to work long hours, as needed
- Ability to consistently apply good judgment and make good and responsible decisions
- Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times
- Schedule of this position: Monday – Friday | Core business hours | Onsite
BENEFITS
- Formalized career paths
- Flat management platform
- Manager Training Academy
- Creative Development Internship Program
- Fashion Nova Cares Program
- Flexible Paid Time Off (PTO)
- Medical, Dental and Vision Coverage
- 401k match, with immediate vesting upon eligibility
- Stocked kitchens with gratis snacks and drinks
- Weekly catered lunches
- Summer Fridays at Headquarters
- Team bonding events and programs
- Employee discounts
Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and|or federal law.