Office Manager-Construction

Fay is part of Shikun & Binui USA Construction, a family of diversified heavy-civil and industrial construction companies recognized for safe and innovative infrastructure solutions.

Our team of experienced professionals demonstrate an unparalleled commitment to safety, quality and service on all of our projects. We excel on projects with tight schedules and difficult working conditions. Our innovative solutions and customer focused approach provide our clients with unmatched value and quality.

Office Manager

The Office Manager performs general administrative duties at a professional level, as well as a wide variety of project and estimating related tasks, and actively participates in the day-to-day operations at the regional office. This is a salary role eligible for overtime.

The primary responsibilities for this role will include performing administrative and marketing/estimating/operations support functions, such as the following:

• Manage/coordinate business calendar(s), including scheduling appointments, arranging meetings/interviews, anticipating needs and prioritizing projects.
• Coordination of work flow and all relevant paperwork to prepare for meetings, interviews and presentations.
• Prepare reports, presentation materials and routine correspondence with exceptional attention to detail, accuracy and confidentiality.
• Screen incoming calls and correspondence and respond independently when possible.
• Compose and prepare confidential correspondence, reports and other complex documents (using Microsoft Office Suite applications).
• Compose internal and external correspondence and create/edit PowerPoint presentations.
• Assist with proposal production and other marketing-related activities, as required.
• Coordinate and assist with planning off-site events, such as leadership meetings, business development and marketing meetings.
• Assist with company events
• Engage in sensitive and confidential matters while protecting the security of the information.
• Requires discretion and use of judgment. May have regular contact with client executives and government officials.
• Establish and maintain day-to-day office functions including managing vendors for office purchases, shipping and maintenance
• Assists with AP/AR coding and entry
• Able to work in business systems such as Vista
• Perform additional assignments per supervisor's direction.
• Because of the current size of the office, this position will provide act as the receptionist and perform these additional duties.
  • Answer incoming calls and greet visitors.
  • Insure that office supplies are ordered and available as needed.
  • Retrieve and distribute mail.
  • Prepare documents and copying for estimating and operations support.
  • Proficient with use of Microsoft Word and Excel for editing documents.
  • Manage all office kitchen supplies and upkeep.

Required Qualifications & Skills

• A minimum of 5 years experience in an administrative support role.
• Excellent skills in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to effectively present information to top management.
• Ability to maintain strict confidentiality.
• Ability to interface with employees, customers and clients professionally.
• Must be flexible and able to adapt to quickly changing priorities.
• Proficient self-starter and multi-tasker with the ability to work independently and as a team member.
• Proficient self-starter, multi-tasker, and problem-solver with the ability to work independently and as a team member.
• Ability to manage projects and multiple deadlines.
• Ability to write/create routine reports, charts, presentations and correspondence.

Benefit Summary:

• Health Insurance
• HSA
• 401K Plan
• Life Insurance
• Disability Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off
• Paid Holidays

Core Values:

• Work Safely - Safety is our culture
• Deliver Return - Earning a fair profit increases our long-term value
• Value People - Take care of employees and they will take care of clients and stakeholders
• Act with Integrity - Honesty builds trust
• Provide Solutions - Better solutions yield greater satisfaction

S&B USA Construction and all of its affiliate companies are proud to be Equal Opportunity Employers.
All qualified applicants will receive consideration for employment regardless of and will not be discriminated against on the basis of their race, color, religion, sex, national origin, disability status, age, gender, genetics, creed, veterans status or sexual orientation.