Executive Administrative Assistant

Job Summary: Executive Administrative Assistant (General & Admin)

Fernway: A Company That Puts The Team First

Fernway is an industry-leading cannabis brand that is actively expanding into innovative product categories and new state markets. Our unwavering commitment to premium quality cannabis products, exceptional customer service and strategic partnerships is what sets us apart. We pride ourselves on nurturing an employee-first culture that has helped catapult us to the top of the industry.

Position Summary:

Seeking a professional to join our administrative team supporting our Founders and Executive team. The ideal candidate for this position is a self-starter who can work well in a fast-paced environment. Responsibilities include undertaking a variety of administrative and clerical tasks. The goal is to sustain the efficiency of all office and administrative procedures to guarantee reliability and consistency for the company. If you are a professional with a strong sense of discretion and experience working for a high-level executive, we encourage you to apply for this position. There will be ample opportunity for promotions and raises based on performance.

Experience the Fernway Advantage:

• Generous annual leave: 13 paid holidays and up to 3 weeks PTO (hourly and salaried staff alike)
• Comprehensive health coverage: company-sponsored health (60% for individuals and their families), dental, and vision insurance
• Extra benefits: PSL, FSA, life insurance, 401(k) with match, discounted pet insurance and gym membership
• Exclusive employee discounts on our premium cannabis products

Primary Responsibilities:

• Support Executive Assistant with managing calendars and travel arrangements for Executives, primarily this role will be supporting the VP of Sales
• Keep list of outstanding to-do items and work with Executive Assistant to manage priorities
• Run personal & business errands for the Executive Team
• Assist with expenses of the Executive Team
• General sales administrative work and data entry support
• Customer service inquiries and fulfillment
• Answer the door, greet visitors, accept mail/packages and distribute
• Coordinate staff events and lunches with Executive Assistant
• File, organize, scan, copy, and fax documents. Develop digital and live records system. Maintain organization at all times.
• Purchase and send gifts for key relationships
• Ability to appeal to a wide range of people/personalities
• Maintain office inventory and more importantly, our inventory of free snacks and drinks

Qualifications & Requirements:

• Excitement at the prospect of supporting the growth of one of the fastest growing companies in the cannabis industry
• Ability to drive for various errands
• Worked as an office manager, administrative assistant or executive assistant supporting an Executive or C-Suite member for at least 3 years
• A high degree of integrity and ethical conduct at all times
• Strong verbal & written communication skills
• Strong attention to details
• Must pass a background check in accordance with all applicable federal and state laws
• Proficient in Microsoft Office (Word, Excel, PowerPoint)

COVID-19 considerations:

All employees are required to be fully vaccinated and boosted.

Equal Opportunity Employer

Fernway provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $60,000.00 - $67,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Northampton, MA 01060: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Describe your experiences with data entry.
• Describe your experience with calendar and travel management.
• Do you have the ability to run errands and accomplish tasks for executives (explain)?

Experience:

• Office: 3 years (Required)
• Providing Executive Level Support: 2 years (Required)

Work Location: In person

Salary : $60,000 - $67,000