Office Manager/ Admin

Location: Boston, MA (In-office, with occasional travel to the Providence office)

Work Hours: Monday through Friday, 8:30 am - 5 pm (with availability for extended hours or weekends, if needed)

Duties & Responsibilities

• Payroll Processing:
• Prepares and processes the firm’s weekly payroll.
• Onboards and offboards employees.
• Runs reports and processes other employee status changes.
• Defines procedures for managing payroll records, including retention, protection, retrieval, transfer, and disposal.
• HR & Benefits Administration:
• Assists the HR Manager with benefits administration and related events.
• Oversees scheduling for Secretary coverage (vacations, missed time) to ensure Attorneys are adequately supported.
• Partners with HR to develop and update office policies as needed.
• Office Administration:
• Oversees the general administration of the Boston office, including organizing meetings/events and facilities management.
• Procures office supplies and coordinates with external service providers.
• Handles office mail, deliveries, and greets guests.
• Attorney/Paralegal Support:
• Assists attorneys and paralegals with administrative tasks as needed.
• Project Management & Reporting:
• Performs reviews and analyses of special projects, ensuring management is kept properly informed.
• IT Coordination:
• Coordinates with the IT department regarding office equipment and technology-related issues.
  
  

Required Skills & Abilities

• Strong knowledge of payroll regulations and software.
• Proven experience in office management or administrative roles.
• Excellent time management, multitasking, and prioritization skills.
• Strong attention to detail and problem-solving abilities.
• Excellent written and verbal communication skills.
• Superior interpersonal, negotiation, and conflict resolution skills.
• Strong organizational and planning capabilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  
  

Preferred Skills & Abilities

• Experience with Paycom payroll systems.
• Knowledge of human resources management practices and procedures.
• Experience in a law firm or professional services industry is a plus.
  
  

Education & Experience

• High school diploma required; a college degree is preferred.
• Ability to interact effectively with all levels of firm personnel and external entities.
• Experience handling highly confidential information with discretion.
• Technical proficiency in payroll systems and Microsoft Office.
  
  

Additional Information

• Location: This position is based in Boston, MA, and is not remote or hybrid.
• Travel: Occasional travel to the Providence office may be required.
  
  

This structured format is clearer and easier to navigate, breaking down responsibilities, skills, and job requirements into key sections.

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