What are the responsibilities and job description for the Administrator position at FGG Spa, LLC?
FGG Spa, LLC. is expanding our team of professionals and looking for an Administrator! Our ideal candidate is a responsible, driven individual with excellent communication skills and a strong sense of urgency. We are looking for someone interested in a long-term role in a stable and positive environment who can work independently but also wants to be a part of an incredible team.
Benefits GALORE!
- Medical and Dental Insurance with a generous monthly employer contribution, as well as a $25K Life Insurance policy at no cost to you!
- 401K plan with 5% company match!
- We offer a competitive compensation structure
- Paid Time Off
- Service and product discounts
- Professional and safe working environment
- AND MORE!
The responsibilities of this role are listed below. This person will work directly alongside our Controller and will play a vital part in keeping our business running smoothly.
Accounts Payable Duties and Responsibilities
Accounts Payable Duties and Responsibilities
- Responsible for full cycle accounts payable processing in a timely and accurate manner and in accordance with company policies
- Code, enter invoices, review, and match payments to invoice backup, manage payment and maintain accounts payable files
- Review expense reports for proper coding and sufficient documentation
- Perform accurate data entry functions processing AP invoices and expense reports
- Perform research and problem-solving for vendor account reconciliation
- Perform duties related to onboarding and updating of vendors
- Work with approvers to ensure that invoices are approved in a timely manner
- Manage vendor relationships and reconcile invoice and payment discrepancies
- Maintain and organize accounts payable records
- Assist with month-end close deadlines, AP accruals; continuously look for process improvements to increase efficiency
- Own the monthly credit card reconciliation and processing
- Review and audit expense reporting for receipts and proper GL coding, including for corporate credit card expenses
- Ensure payments are made timely and in accordance with cash flow
- Book invoices to proper General Ledger codes and cost centers
- Request and review monthly vendor statements & reconcile any differences
- Complete the annual 1099 reporting requirements
- Assist in month-end closings
Licensure
- Maintain records and process required renewals for local operations
- Research compliance requirements for acquisitions
Job Competencies
- Sense of urgency and desire to render excellent customer service
- Ability to organize workload, to prioritize activities and follow-up appropriately
- Attention to detail and ability to communicate verbally and in writing
- Able to consistently meet deadlines
- Resourceful with an established bias for action in a team environment
- Demonstrate a sense of urgency and follow up on pending issues
- Must be able to prioritize tasks and have good time management skills
Qualifications
- High school diploma or GED required
- At least 3-5 years consistent full-cycle accounts payable experience with an advanced understanding of basic accounting principles and practices required
- Accounting experience (bank reconciliations, month-end close and general ledger) preferred but not required
- Experience with Excel spreadsheets
- Experience with Sage300 software is a plus
- Attention to detail and highly organized, critical thinking is a must
- Professional appearance and reliable attendance
About FGG Spa, LLC
Hand & Stone is a national franchise that specializes in massage, facial, and hair removal services. With over 510 locations across the country, Hand & Stone is a leader in the membership-based spa service industry. FGG Spa, LLC is a growth-focused franchisee, currently operating 38 locations across 7 states from Florida to New Jersey. The size of our organization allows us to offer benefits that other family-owned businesses are not able to provide to their teams, but at the core of our company and our company culture, we are still a family-owned operation. We offer a great, competitive compensation and benefits package, while maintaining our amazing spa culture focused on our client experience and team wellbeing with a "family" vibe. We are in the people business, and our people come first!
We can’t wait to meet you!
Salary : $20 - $25
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