Finanace & Administration Director

Position

Finance & Administration Director

Reports To

Center Director

Department

Finance & Administration

FLSA STATUS

Exempt - Full Time

Primary Position Objectives

Directs staff engaged in providing services in Finance; Purchasing; Property; Food Services and Facilities Maintenance and ensures departmental programs and standards meet all DOL, FAR, PRH, Center and Serrato Corporation’s requirements. 

Brief Description of Duties

• Supervises Finance, Purchasing, Property, Maintenance, and Food Services.
• Train, supervise, and evaluate direct reports staff and makes recommendations regarding disciplinary actions, promotions, and/or merit increases.
• In collaboration with various department managers, develops and implements center and internal management budgets. Ensures the Center operates within established budgets.
• Ensure timely and accurate submissions of required reconciliations, financial reports, and public vouchers.
• Fully communicate procurement rules and procedures to all staff members involved in the purchase, receipt, custody, oversight, documentation, or inventory of materials and services, while ensuring compliance with same.
• Assists in the development and implementation of the Contractor Property Management Plan. Ensures inventories are conducted in a timely and accurate manner.
• Maintain center facilities in a safe, attractive condition. Develop and implement a tracking system that documents scheduled maintenance, work orders, O&M deficiencies, and the amount of time taken to complete work. Updates FNC status in a biweekly basis and corrects funded deficiencies in a timely manner.
• Ensure that students receive well-balanced, nutritious meals, which enable them to remain healthy throughout their participation in the program. Obtain student input into the planning and evaluation of the content and quality of the meals and service provided.
• Establishes and implements systems to ensure performance is accurately tracked and reported and necessary corrective action is taken to achieve the performance outcome goals and quality standards established by the National Director of Job Corps.
• Establishes procedures and conducts periodic self-evaluation and audits to ensure integrity, accountability, and prevention of fraud and program abuse.
• Delegates responsibilities for effective operations through managers and supervisors in all areas.
• Submits all required reports to the Center Director in a timely manner according to assigned due dates and deadlines.
• Conducts and documents departmental meetings with staff to pass on communications from the senior staff meeting and other Center Director directives, informational memos and policy changes.
• Evaluates personnel under his/her management and makes recommendations regarding disciplinary actions, promotions, and/or merit increases.
• Works towards meeting performance management goals.
• Adheres to required property control policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Demonstrates and abides by Serrato Corporation’s core values and operating principles.
• Models, mentors, and monitors appropriate career success skills.
• Helps students become more employable through continuous reinforcement.
• Participates in PRH mandated staff training. Failure to participate may result in disciplinary action up to and including termination. 
• Performs other duties as assigned.

Key Competencies

Performance Standards/Results

Effective

Communication

• Presents information both clearly and concisely and regularly confirms correct interpretation of information.
• Very high standard of communication skills both written and verbal for the presentation of facts and ideas.
• Shows professional non-verbal body language and actively listens to others. 

Organization of Work

• Action oriented. Demonstrates the ability to handle several projects simultaneously with decision making, flexibility, and problem solving.
• Implements the key principles of time management, task allocation and priority assignment in addition to personal organization.
• Shows attention to detail and ability to complete work with the highest level of accuracy and efficiency.
• Continually seek ways to improve employment service provided via development of professional skills and personal growth.

Professionalism

• Demonstrates professional interpersonal skills when interacting with others. Abides by Serrato Corporation's Healthy Workplace Environment Policy.
• Acts as a team player and builds professional relationships with coworkers to achieve goals.           

Leadership & Management

• Ability to exceptionally manage and lead staff from diverse backgrounds.
• Committed to investing in and developing staff and positioning them to succeed. 
• Mission-oriented and possesses a strategic vision. 
• Motivates staff and provides coaching and/or feedback when needed.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer literacy with basic computer functions, email, internet, ans basic programs such as Adobe Acrobat.
• Ability to analyze financial data and communicate results to management. 
• Ability to work in a fast paced deadline-oriented situation. 
• High level of leadership and management skills.

Experience

Three to five years with accounting/finance experience and management/supervisory experience required.

Education

Bachelor’s degree in Business Administration, Finance, Accounting or related field is required.  Masters’ Degree preferred.

Certificates, Licenses, Registrations

Valid State Driver’s License.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; to reach with hands, arms, talk, and listen. The employee is occasionally required to sit; to use hands and fingers to handle or feel; to taste and to smell. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

Benefits Offered

• Paid Short Term / Long Term Disability and basic life insurance. 
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
• Paid Holidays
• Paid Time Off
• 401K & 401K Matching
• Tutiton Reimbursement 
• Employee Assistance Counseling Service Program

Disclaimers

• Serrato Corporation is an Equal Opportunity Employer
• Serrato Corporation conducts background checks and drug screens.