Administrative Assistant

At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You’ll always feel empowered and valued here.    Incredible teams doing exceptional work, every day Eagle Lending is responsible for student loan refinancing, professional loan programs, home equity lines of credit and small business loans. We provide high-touch service and customized products designed around our client’s needs. From refinancing your student loan debt to buying your first home, our team is leading the way for innovation at First Republic.

Qualifications:

You could be a great fit if you have: - Excellent written and verbal communication skills with the ability to effectively communicate with people across all levels of the organization - Exceptional customer service orientation - Ability to pay close attention to detail and accuracy  - Strong work ethic with a willing to work extra hours as necessary and ability to thrive in a fast paced environment - Excellent organization and time-management skills - Independent decision-making and judgement - Financial services, banking and/or lending experience preferred - College degree and Microsoft Office skills required Job Demands: - Must be able to review and analyze data reports and manuals; must be computer proficient. - Must be able to communicate effectively via telephone and in person. -  Must be able to travel as position requires. Own your work and your career — apply now Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career?  If so, then come join us.   We want hard working team players. You’ll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability — that’s the First Republic way.   We believe that a diverse range of backgrounds and ideas has and will continue to be fundamental to the future success of First Republic.   If you are curious to learn more about this opportunity, we'd love to hear from you.   This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization. The Company is an equal opportunity employer. In this regard, the Company makes reasonable accommodations for qualified applicants and employees with disabilities in order to enable them to perform all essential job functions, unless doing so creates an undue hardship.   First Republic is subject to federal laws that restrict the employment of individuals with certain types of criminal histories, including FDIA Section 19 and FINRA. To the extent not inconsistent with our obligations under those federal laws and regulations, First Republic will consider qualified candidates with criminal histories in a manner consistent with the Los Angeles and San Francisco ban-the-box laws.   For New York City-based roles: Mayor Bill de Blasio announced that, effective December 27, 2021, all private sector employers?in New York City will be required to ensure that their employees are vaccinated against COVID-19 to attend work in the office. Reasonable Medical or Religious Accommodations may be requested if applicable to you. Please view New York’s Guidance on Accommodations for Workers for more information.

Responsibilities:

The Administrative Assistant to the Deputy Head (SMD) of Eagle Lending is responsible for optimizing the MD’s efficiency through effective administrative support including, but not limited to: interacting with clients, prospects, and employees, answering telephones, scheduling meetings and appointments, making travel arrangements, preparing correspondence, and working on special projects, as assigned.   What you will do as an Administrative Assistant: - Schedule appointments and manage calendaring, as well as make travel and hotel arrangements  - Handle incoming phone calls, internal and external - Coordinate and set up meetings including gathering and preparing agenda/materials and arranging logistics (conference room, bridge line) and taking minutes - Prepare memos, letters and other documents and reports for internal and external distribution - Copying, filing/organizing and distribution of various reports and documents - Submit expense reports - Create and maintain client and prospect address lists for marketing mailings and various other mailers - Make catering arrangements for team and client meetings, as requested - Directly interface with all levels of external clients and prospects, as well as internal team members including senior executives - Lead and manage special projects as they arise on behalf of the Managing Director - Navigate organizational infrastructure to solve or resolve problems - Provide input and suggestions for process improvements - Stay in touch with all facets of the company and identify potential issues before they escalate