Talent Coordinator

SUMMARY OF RESPONSIBILITIES

The Talent Acquisition Coordinator will support talent acquisition team members with recruitment activities while ensuring a high-quality candidate experience is achieved. This role will communicate with candidates to schedule pre-selection and pre-employment activities, ensure that proper paperwork is completed, manage job listings, track data entries, and assist with various administrative tasks. S/he will be highly collaborative with the recruiting team and be working in a fast pace, high-growth company that requires adaptability and responding with a sense of urgency.

ESSENTIAL DUTIES

• Represent FirstKey Homes in a professional manner to ensure a high-quality candidate experience.
• Coordinate and schedule candidates for a variety of talent acquisition activities such as assessments, interviews, onsite visits, etc.
• Assist with maintaining a positive candidate experience by providing onsite interview candidates with interview schedules, greeting them upon arrival, assisting them with onsite interview visits and providing timely follow-up.
• Assist with pre-employment processing of employees to ensure proper completion of paperwork and pre-employment background checks.
• Communicate with talent acquisition team daily to provide important updates and follow up on issues that arise.
• Establish a system for documenting and maintaining important candidate files. Ensure compliance standards internal and external to FirstKey Homes’ are met.
• Manage auxiliary postings for internal recruitment team members. Ensure listings are current and follow up with team members regarding missing information.
• Prepare offer letters and facilitate background checks.
• Administrative management of talent network community databases
• Assist with pulling reports regarding candidate and/or recruiter activities.
• Track candidate activity and dispositions in applicant tracking systems. Ensure that system data is accurate and updated regularly.
• Perform general office duties such as answering calls, filing documents, data entry among other activities.
• This brief summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon Company need.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS

• Primarily working indoors, office environment.
• May sit for several hours at a time.
• Prolonged exposure to computer screens.
• Repetitive use of hands to operate computers, printers, and copiers.

REQUIRED EDUCATION AND EXPERIENCE

• High School Diploma or equivalence
• Minimum  2 years experience of administrative experience, preferably with Human Resources or staffing
• Basic Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Proven ability to handle confidential informatio

PREFERRED EDUCATION AND EXPERIENCE

• Bachelor’s degree in Human Resources or related field a plus
• Familiarity with Greenhouse a plus
• Experience working in a fast pace, high-growth company
• Knowledge of the recruiting/talent acquisition function 
• Skilled in Supporting the business

REQUIRED KNOWLEDGE

• Clerical — Knowledge of administrative procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

REQUIRED SKILLS

• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Service Orientation — Actively looking for ways to help people.
• Coordination — Adjusting actions in relation to others' actions.
• Time Management — Managing one's own time and the time of others.
• Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Speaking — Talking to others to convey information effectively.
• Writing — Communicating effectively in writing as appropriate for the needs of the audience.

WORK STYLES & BEHAVIORS

• Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
• Independence — Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
• Social Orientation — Job requires preferring to work with others rather than alone, and being personally connected with others on the job.
• Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace.

FirstKey Homes is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, veteran status, genetic information or any other legally protected classification or status.

IND1