On-Site Condominium Manager

FirstService Residential is now hiring an on-site Community Association Manager for a Condominium Community in Jersey City, NJ

Primary Responsibilities: Provide high-level support and management to the assigned community associations. Work closely with the board of directors to address and react to the needs of the communities and the daily management of the site.

Additional Responsibilities:

• Assure that the policies, resolutions, and goals of the Board are carried out

• Be knowledgeable of all Association Governing Documents, Rules and Regulations and general legal requirements of a community association

• Provide excellent customer service and maintain open lines of communication with fellow Associates, homeowners and Board of Trustees

• Be available to be on-call to handle after-hours emergencies

• Provide input and assist the Board with the preparation of the Association's annual budget

• Be responsible for the daily implementation of the annual budget, perform general financial management and record keeping

• Coordinate receipt and review of invoices for services and ensure timely payment of bills

• Assist Association and In House counsel on collection matters and monitor maintenance fee accounts

• Prepare specifications needed for all services received by the Association (e.g., landscaping, snow, trash, insurance, pool, etc.)

• Manage bid process, review bid spec proposals and comparison spreadsheets and make board recommendations as appropriate.

• Manage vendor relations

• Conduct regular property inspections to ensure compliance with Association Rules and Regulations.

• Ensure maintenance of all files, records and correspondence in accordance with company procedures and good business practices

• Attend all Board meetings

• Prepare Board meeting agenda, monthly management report and all other reports and material needed for Board Packet; distribute one week in advance of meeting

• Coordinate activities of association professionals including attorneys, auditing firms and engineering firms

• Act as liaison for designated committees

• Provide customer service assistance to homeowners as needed. Assist with homeowners' calls and inquires and respond accordingly or direct to the appropriate party.

• Attend regular Membership meetings

Education/ Experience Requirements:

• Bachelor's degree (B.A. /B.S.) in Business or related field from a 4-year college or university, or equivalent combination of education and experience required.

• Two (2) years of customer service experience.

• Property Management/ Association/ Real Estate experience a plus.

• Excellent word processing, mathematic and computer skills required

• Commitment to obtain PCAM, ARM or AMS designations or equivalent.

• Must have valid driver's license

Skills and Ability Requirements:

• Demonstrates advanced knowledge of Microsoft Office: Excel, Word

• Effective written and verbal communication skills.

• Strong customer service, communication and interpersonal skills required.

• Action and results-oriented, enthusiastic.

• Resourceful, creative, decisive.

• Excellent organizational skills.

• Ability to deal effectively with a diversity of individuals at all organizational levels.

• Positive, can-do attitude with a commitment to excellence.

• Ability to meet stringent deadlines.

Who We Are: FirstService Residential is the largest provider of third-party community association management in North America. With a presence in 28 states and 3 provinces in Canada we deliver exceptional service and solutions that enhance the value of every property and the lifestyle of every resident in the communities we manage. More information is available at www.firstserviceresidential.com.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location