What are the responsibilities and job description for the Accounts Payable Specialist position at Five Horizons Health Services?
About us
Five Horizons Health Services (FHHS) is a nonprofit community-based organization that provides high-quality, patient-centered medical, prevention, testing, and case management services across the Alabama Black Belt and East Mississippi.
This position entails the following duties and responsibilities:
Accounts Payable Processing
- Submit all invoices received (mail, hand delivery, e-mail, check requests, and credit/debit card receipts) into Dext in a timely matter.
- Code receipts and invoices in Receipt Bank for payment daily
- Schedule and prepare in-house checks as directed by the Director of Finance
- Record checks and prepare for mailing.
- Monitor monthly recurring invoice list, including debt payments, to ensure all invoices are received so payments can be made in a timely manner.
- Maintain listing of accounts payable
- Categorize and classify all expenses and enter into QuickBooks Online
- Maintain productive working relationships with all vendors.
- Maintain updated vendor files and file names.
- Resolve invoice, or payment discrepancies.
- Retrieve 340B vendor invoices for payment and reconciliation.
Cash Receipts Processing
- Receive all cash and check payments including from the clinic.
- Deposit cash received from Medical Receptionist monthly. Notation on the deposit slip should designate the deposit as clinic revenue.
- Deposit cash and check payments received within one business day of receipt. Code to the correct income accounts within QBO
- Submit WEX credit card receipts for reconciliation.
Grants Management
- Submit Case Management emergency financial assistance checks and backup documentation to the Grant Billing Specialist and into QBO for reconciliation.
Administrative
- Assist with the annual financial audit, audits from grantors, and Worker's Comp audit as directed by the Chief Financial Officer
- Assist with month end close as directed by Director of Finance
- Participate in monthly Finance Department meetings to discuss grant reimbursement requests and other accounting-related issues.
- Participate in scheduled meetings with Finance Department personnel to discuss current projects/tasks and progress/challenges with job duties.
- Book travel accommodations for the Northern Region staff member.
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Physical setting:
- Office
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Tuscaloosa, AL 35401: Reliably commute or planning to relocate before starting work (Required)
Education:
- Associate (Preferred)
Work Location: In person
Salary : $40,000 - $45,000
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