HR/Payroll Manager

Lakeside Nursing Center
Job Title: HR/PAYROLL MANAGER
Reports To: Executive Director
Location: Lakeside Nursing Center, 11411 Armsdale Road, 32218
Status: Exempt- Salaried
SUMMARY
Provides residents with nursing services and administers medications and treatment in accordance with physicians' orders within state licensure regulations.
PRIMARY DUTIES AND RESPONSIBILITIES
Authority is delegated to the individual in this position to:

• identify facility staffing needs and recruit qualified individuals

• develop systems to retain employees and decrease staff turnover

• implement facility program and employee benefits

• develop, communicate, and implement compliance programs for facility personnel policies and procedures.

• implement and maintain systems to collect and document accurate, complete payroll data

• implement and maintain systems to assure prompt, accurate processing of payroll information

• implement and maintain systems to assure confidentiality of payroll information

• implement monitoring systems to assure compliance with federal, state and local requirements for payroll records

• implement systems to process, organize, file and maintain payroll information in a financially sound manner

• Operate the Human Resources Department in accordance with the established policies and procedures of the governing body in compliance with federal, state, and local regulations.
• Establish written policies regarding the responsibilities and activities of employees.
• Establish systems to enforce facility personnel policies and procedures.
• Establish operating procedures for the human resource department.
• Act as a liaison to the employees and administration.
• Prepare all reports required by the governing body.
• Establish written personnel policies, individual job descriptions, and performance standards.
• Implement systems to recruit, evaluate performance, promote, and discharge employees.
• Assume responsibility with department supervisors to implement effective policies to recruit and retain adequate staffing to meet facility needs.
• Implement systems to assure confidentiality and safe storage of employee records in compliance with regulatory requirements.
• Participate in the scheduling, planning, and procuring of materials and information for the staff meetings.
• Inform appropriate agencies of changes in facility personnel, as required.
• Serve as an active member of all committees, where applicable.
• Arbitrate complaints and disputes concerning employees.
• Interpret all federal, state, and local regulations related to human resources.
• Establish systems to ensure compliance with all federal, state, and local regulations.
• Observe all infection control policies and procedures.
• Observe all facility safety policies and procedures.
• Observe Residents’ Rights policies and procedures.
• Accept assigned duties in a cooperative manner.
• Assume accountability for data contained in the employees’ handbook.
• Perform other related duties as directed by his/her supervisor.
• Evaluate the payroll system needs of the business office.
• Maintain an effective, organized, efficient payroll system to meet the needs of the facility.
• Prepare and submit accurate, complete payroll reports on a timely basis as required.
• Maintain accurate payroll statistics as required.
• Keep informed in all local, state, and federal requirements related to payroll record-keeping.
• Process correspondence related to payroll.
• Verify hours worked and calculate accurate payroll records.
• Maintain accurate payroll records for all facility staff.
• Communicate and work cooperatively with auditors.
• Obtain information on employee payroll status.
• Reconcile bank time cards.
• Maintain accurate, neat, organized files of all payroll to ensure prompt retrieval.
• Prepare and maintain time cards and timesheets.
• Calculate and record earnings and deductions.
• Prepare and distribute payroll checks.
• Maintain group health insurance records.
• Calculate and record vacation, holiday, sick leave, authorized overtime, leave of absence, and termination pay.
• Investigate salary complaints and notify the supervisor.
• Follow up on all concerns related to payroll records.
• Observe all facility safety policies and procedures.
• Perform other related duties as directed by supervisor.
• Perform all duties assigned in an effective, timely, and professional manner.
• Observe infection control procedures.
• Observe facility Residents’ Rights policies and procedures.
• Observe all facility policies and procedures.
• Accept assigned duties in a cooperative manner.
• Assume accountability for all data contained in the employees’ handbook.
• Perform other related duties as directed by his/her supervisor.

COMPANY MISSION
Lakeside Nursing Center is committed to providing quality assisted living services to North East Florida. Our goal is to meet or exceed the expectations of the community, our residents, and our employees.
VISION
To meet the challenge of providing the finest quality assisted living services in an ever-changing environment.
COMPANY WIDE RESPONSIBILITIES
Supports a dignified and caring atmosphere with residents, residents' families, visitors and staff.
Protects privacy and confidentiality of information pertaining to the resident, employee, residence, company information and records.
Maintains safe and secure working environment and practices safe working habits.
Complies with the attendance policy.
Maintains neat appearance, good hygiene and appropriate attire.
Participates in training, in-services, and attends meetings as required.
SUPERVISORY RESPONSIBILITIES
At the discretion of the executive director, may be assigned supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
High school diploma or general education degree (GED); and three to six months related experience preferred and/or training in direct service with older adults, or equivalent combination of education and experience. In accordance with state law, may need to possess current state certification and follow regulations to maintain license currency.
Knowledge of dementia particularly of the Alzheimer's type is helpful.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small groups situations to residents, residents' families, and other employees of the company. Ability to effectively communicate in English.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in standardized exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of the job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hand to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to sit and stoop, kneel and crouch. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
While performing the duties of this job, the employee is frequently exposed to bloodborne pathogens. The employee is occasionally exposed to fumes and toxic caustic chemicals. The environment is characteristic of a facility in which healthcare is provided to the frail elderly. The noise level is usually moderate. May be required to travel for group outings.
Condition of Employment and/or Continued Employment
It is the policy of the Company to maintain a drug-free workplace as a condition of employment and/or continued employment. All employees and job applicants must abide by the terms of this policy.
The above statements are intended to describe the general nature and level of work performed. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

Job Type: Full-time