Executive Assistant

Overview

• To provide administrative support critical to the efficient and effective flow of information for the Chief Executive Officer and other members of the executive leadership team. This position requires an effective combination of professional administrative skills, personal maturity, discretion, reliability, and tact in dealing with highly sensitive/confidential matters and day-to-day responsibilities.

Responsibilities

• Communication with both internal and external personnel in person, by telephone or through correspondence
• Handling of high level, confidential information in a professional manner
• Preparation and maintenance of spreadsheets and reports, preparation of correspondence
• Transmit and receive incoming communications
• Coordination and set-up of staff meetings and teleconferences
• Providing clerical, administrative support
• Establishing and maintaining filing system
• Other projects as assigned

Qualifications

• Requires a high school degree or equivalent and minimum of 5 years of administrative experience in a corporate environment
• High proficiency with word processing, spreadsheet and graphics software applications in a Windows environment (Microsoft Word, Excel, PowerPoint, MS Works/Shared Applications).  Must possess strong working knowledge of Excel
• Ability to compose designated writing assignments clearly and in appropriate grammatical form
• Must possess excellent oral and interpersonal communication skills with the ability to effectively deal with all internal/external FEC points-of-contact, regardless of status or position
• Must possess professional business image and demeanor appropriate for office environment and ability to maintain composure under pressure
• Must have excellent organizational skills and be able to multi-task, prioritize workload and adapt quickly to change in a fast-paced dynamic work environment
• Must possess proven ability to handle matters of a confidential nature
• Excellent attention to detail and accuracy
• Prior experience in a railroad company preferred