What are the responsibilities and job description for the Business Law Assistant position at Foley & Lardner LLP?
Overview:
Foley & Lardner LLP is currently seeking an Assistant to join our Business Law practice group in our Miami office. The right candidate will provide legal administrative assistance in the daily operation of practicing law by providing quality work product for clients. The Assistant performs executive assistant duties through the performance of complex secretarial and clerical tasks and produces documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software.
Responsibilities:
- Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties at all levels in the firm, industry, and community; heavy client contact
- Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure that deadlines are met
- Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
- Create, organize and maintain client files, follow up on pending matters
- Greet attorney’s clients and guests for meetings and appointments and ensure that all required materials are organized in advance
- Interact with clients frequently by responding to their questions and obtaining information as required
- Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
- Provide document production services, including styling and formatting of documents
- Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
- Manage incoming and outgoing mail and e-mail
- Submit conflicts check(s) through OPEN
- Enter new client matter information in OPEN and prepare engagement letters
- Prepare expense reports and disbursements forms
- Perform routine filing and retrieve files when requested
- Transcribe dictation as requested
- High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
- Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
- Experience with document management systems, preferably NetDocs
- Excellent typing ability of at least 65 words per minute
- Five (5) years' experience in assistant or administrative work required; prior experience working in a legal setting preferred
Salary : $54,400 - $68,900
Administrative Assistant/Receptionist
Almazan Law -
Miami, FL
Front Desk Assistant
Dorta Law -
Miami, FL
Administrative assistant
Administrative Assistant -
Miami, FL
