What are the responsibilities and job description for the Administrative Assistant position at ForeFlight?
ForeFlight is seeking a part-time administrative assistant to be the supportive force, keeping our Houston office operations organized, efficient and smooth. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. The right candidate would enjoy working in an office environment, performing administrative tasks and providing support to coworkers. The ability to multitask and meet changing deadlines is essential to the position.
Objectives of this Role
- Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
- Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance
- Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
- Coordinate internal and external resources to expedite workflow
- Oversee and achieve organizational goals while upholding best practices
Daily and Monthly Responsibilities
- Provide front desk coverage, including managing a busy, multi-line phone system, greeting guests who enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
- May assist with providing direct administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes
- Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference
- Coordinate domestic and international travel arrangements for all levels of employees
- Maintain filing system, contact database, employee list, and inventories
- Oversee and order office supplies and food deliveries for group meetings
Skills and Qualifications
- High school diploma or equivalent
- Proven administrative experience
- Superb written and verbal communication skills
- Strong time-management skills and multitasking ability
- Proficient in Google Suite products, with aptitude to learn new software and systems
Preferred Qualifications
- College degree
- Previous success in office management
- Experience managing budgets and expenses
- Experience developing internal processes and filing systems
- Comfortable handling confidential information
About ForeFlight, LLC
ForeFlight produces the best-selling iPad and iPhone app for pilots flying personal and business aircraft, corporate flight departments, and aircraft operators. Customers include individual pilots worldwide, Fortune 500 corporate flight departments, state and federal agencies, leading operators, the military, and leading aircraft OEMs. We have been in the App Store since its grand opening in July, 2008 and are consistently ranked in the top 50 grossing iPad apps in the App Store.
We are known for our exceptional software user interface design and responsive, customer support. ForeFlight Mobile, our flagship application, was named Aviation Consumer's 2011 App of the Year and received Flying Magazine's Editors' Choice Award for 2011, 2012, and 2013.