Accounting Manager

Job Description

The Accounting Manager has the primary responsibility for the planning and implementation of all accounting activities. Ensures compliance with all local state and federal laws and regulations. Reports directly to the COO and works closely with the CEO and other members of the leadership team. Directly supervises the Staff Accountant and manages relationships with consultants and auditors.

RESPONSIBILITIES

Agency Management:

• Attend meetings of the Finance Committee, presenting financial reports as requested.

Financial Management:

Primarily responsible for the accurate and timely financial reporting, cash management, and adherence to established policies for the agency.

• Oversee agency financial status for accuracy and deliver status to Chief Operating Officer (COO), Chief Executive Officer (CEO) and Board Finance Committee.
• Coordinate the annual audit.
• Review all financial policies and procedures and work with Board Finance Committee to revise and update.
• Approve payroll prior to processing and ensure timely processing. Provide coverage for payroll processing when needed.
• Review and approve monthly financial statements before presentation to the Board of Directors
• Oversee purchases and the purchasing process to ensure they are made in accordance with policies and budget.
• Oversee Accounts Receivable processes to ensure accuracy and alignment with Development team reports.
• Manage cash flow to ensure availability of funds
• Implement and monitor month-end, quarter-end and year-end accounting close-outs, including all necessary reconciliations.
• Provide timely, accurate interim financial reporting to program staff to monitor grant spending and to inform program management.
• Act as Administrator and coordinate agency-wide use of Sage Intacct accounting software, ensuring that proper training and monitoring occurs for all staff and the system is optimized to meet accounting needs.
• Participate in cross-training for grant billing activities to ensure adequate coverage across all finance tasks.
• Other duties as assigned.

Staff Management:

Manage the hiring, supervision, evaluation and professional development of direct reports.

• Provide supervision for employees as indicated on the agency organizational chart. Supervision to include regular and ongoing monitoring of work product and work habits; performance evaluations of individual staff as required by HR; review of job descriptions as required by HR; timely reporting to HR of disciplinary issues; and timely reporting to HR of performance excellence.
• Participate in the hiring and professional development of all departmental staff, including (but not limited to) the development of job descriptions and organizational structure.
• Maintain current knowledge of agency policies and procedures as they relate to personnel; monitor department personnel and performance for adherence to policies and procedures; take corrective action as necessary to ensure department is in compliance.
• Conduct regularly scheduled departmental meetings to provide direction, guidance and oversight to personnel.
• Consult with staff on a regular basis, addressing concerns and sharing ideas.
• Provide timely direction and written and verbal feedback to direct reports.
• Ensure department staff is fully trained and competent to perform the elements of their job as defined by their job description.
• Ensure all department staff are knowledgeable of agency policies and procedures and are compliant.
• Ensure customer service standards are upheld by departmental staff as outlined in ForKids Customer CARE Manual.

Organizational Management:

Ensure smooth day to day operations of agency.

• Oversee the proper documentation and effective use or disposal of donations.
• Regularly meet with the COO to review agency progress, direction, problems, planning and strategies.
• Other duties as assigned.

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Qualifications

Education and Experience:

Bachelors Degree in Finance or Accounting plus a minimum of five years of increasingly responsible experience in finance.

Essential Functions, Knowledge, Skills, and Abilities:

• Knowledge of complex budgets and financial reporting systems. Knowledge of Sage Intacct preferred.
• Knowledge of non-profit management and operations.
• Advanced skills in the following areas: leadership, personnel management, judgment and critical thinking, problem solving, time management, and active listening
• Excellent written and oral communication skills
• Ability to see details at close range (within a few feet).
• Abstract reasoning and analytical skills.
• Valid drivers license with no more than three minor driving violations and/or accidents combined within the last three years, and no major moving violations in the past five years.