What are the responsibilities and job description for the Receptionist position at Forrest Solutions?
Job Title : Receptionist
Pay - Rate : $23.00 - $24.00 / hr
Shift : 8 : 00am - 5 : 00pm; Monday - Friday
Job Description :
We are seeking a warm and courteous Receptionist to be the first point of contact for our guests and employees. The ideal candidate will provide exceptional customer service while managing a variety of reception tasks.
Key Responsibilities :
- Greet guests and employees warmly, both in person and via telephone, and address inquiries or refer them as necessary.
- Attend to guests' personal belongings (coats, luggage) and offer beverages.
- Serve coffee and refreshments to guests, directing them to meeting locations.
- Escort guests and vendors as needed.
- Maintain a thorough knowledge of building policies and procedures.
- Ensure the reception area and conference rooms are clean and organized.
- Comply with safety procedures, rules, and regulations to maintain a secure reception area.
- Generate and follow up on maintenance requests and building work orders.
- Operate the telecommunication system in accordance with manufacturer guidelines.
- Manage visitor access by submitting requests for ID badges and acting as the main contact for building entry.
- Monitor building security, maintain a logbook, and issue visitor badges.
- Coordinate messenger services when necessary.
- Assist with restocking pantries and conference rooms, including catering setups.
- Provide concierge services such as reservations and travel arrangements.
- Support clerical tasks for staff and attorneys, including scheduling and document production.
- Organize tech support materials for guest use.
- Assist with copying, printing, and scanning tasks.
- Process and sort USPS mail and manage FedEx and courier packages.
- Maintain cleanliness in conference and break rooms.
- Submit orders for supplies via approved vendors and ensure supply areas are stocked.
- Assist with any other reasonable requests as needed.
Qualifications :
- Excellent communication and interpersonal skills.
- Strong organizational abilities and attention to detail.
- Proficiency in Microsoft Office and basic office equipment.
- Ability to multitask and manage time effectively.
If you thrive in a fast-paced environment and enjoy providing top-notch hospitality, we encourage you to apply!
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Last updated : 2024-10-18
Salary : $23 - $24
