Executive Assistant - Luxury Household Manager

Executive / Administrative Assistant / Property Manger or Paralegal

An opportunity for a stable PT job managing a Luxury Property Household and for Personal Growth

Seeking An Organized, Fast, Super Assistant for an overwhelmed Single Mom! Researching and Coordinating contractors, Unpacking, Organizing, Shipping, Posting Listings on Ebay at my home office by Calvary HS, in Clearwater. Prefer someone for 2-3 days / week may grow into more. I have a LOT of stuff in my garage and storage that needs to be sorted, organized, and /or SOLD on Ebay, LetGo or via an organized Estate Sale. Misc other tasks like contractor scheduling, errands, USPS follow up, and possibly small claims filing.

Do you LOVE organizing, scheduling, making your Boss's life Easier? Do you have a Can-DO attitude and follow-through skills? Can you document and systematize your job into google spreadsheets to make it so ORGANIZED that a temp can come in and cover for you if you need time for a vacay?

Quick Smart Go-Getter Motivated Can-Do Attitude

* Do u have attention to details? Are you smart, quick learner and very responsible with attention to detail and results oriented?

An OVERWHELMED Single Mom / Real Estate Agent needs immediate help organizing onsite storage, filing small claims, submitting and overseeing tenant collections, organizing paper and electronic files, Inventory, Writing Govt Petitions, arranging and managing cleaning service, misc cleaning at times if clng crew missed areas, packing packages or doing receiving of a few shipments each week, filing tax corrections or and getting bids from contractors, and holding them accountable to schedule and scope and warranties, under my direction : -)?

Ideal candidate is a fuse between Devil Wears Prada go-getter Andy with her great intelligence, high speed and great loyalty to her boss and a Paralegal on Trumps Team (smart, quick, gets stuff done). Or a PA to Celebrity who is versatile and always says Yes, Ang gets it done! (I am No way Close to Meryl Streep Character but Under constant stress can be perceived as abrasive / micromanaging/ impatient). I have a good heart and lifetimes of personal development through most difficult circumstances. Lots of gratitude, appreciation for a hard -working assistant who makes my life easier.

Some flexibility in days, but 15-25 hours a week needed. For successful candidate this will become a Great Career with many upsides, not just a job.

Setting is beautiful - you will work out of the company owned Mansion in a Country Club.

Ideally PA will grow into the Estate Manager and hire additional staff.

Looking for MOTIVATED, QUICK LEARNER, ORGANIZED GO-GETTER who won’t take NO for an answer (if you got a NO, you asked the wrong question or the wrong person. So re-phrase, re-think and find a HOW-TO answer=)

Potential for full time employment, potential housing, potential bonus and raises.

Personal Assistant Responsibilities include Anything I get to do as a Principal:

• Search, interview, get reports from vendors, contractors
• Create spreadsheets and presentation information for trade shows and meetings
• Effectively set up and use Google Sheets, Doc to collect, analyze data, run reports
• Arranging travel, flights and accommodation quickly, effectively
• Oversee Vendor/ Contractor Performance (ensure they did not miss water damaged ceiling trim for e.g.)
• File small claims paperwork - guidance will be provided
• Pack / unpack / organize deliveries, suitcases, etc
• Screening phone calls, inquiries, guests and requests, and handling them when appropriate;
• Drafting and filing paperwork with government, including courthouse (Paralegal experience a Plus but not required)
• Organizing and maintaining calendar and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the principal
• Carrying out background research over the phone, online, analyzing through excel and presenting findings;
• Selling Items Online, including posting product ads on Zillow, Instagram, facebook
• Packing, shipping, unpacking, receiving, maintaining inventory of household items and items for sale
• Preparing property for a real estate showing - which may require quick vac, organizing a room or two, etc
• Liaising with clients, suppliers and other staff.

To apply, pls include a cover letter with your resume. Please copy these and include alink to your preferred social media profile such as FB or IG and provide the answers to the following questions numbered as following:

THESE CAN ALSO BE RECORDED VIA really SOFTWARE 1) why are you ideal candidate for this position, 2) your greatest achievement in like position in the past; 3) why you left/leaving last position; 4) your personal / prof goals for next 2 years; and 5) salary history.

We are an Equal Employment Opportunity (EEO) employer and do not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities. Since this is a personal assistant position, and occasionally you maybe interacting with teenagers. NO Drug Users are permitted.

Thank you and wishing us all find a great match in the near future!

Job Types: Part-time, Internship, Contract

Job Types: Part-time, Contract

Pay: $13.00 - $20.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Supplemental Pay:

• Commission pay

COVID-19 considerations:
common surfaces are sanitized frequently, masks are required for ANYONE with ANY symptoms. Booties are required for property entry. (we provide)

Ability to commute/relocate:

• Clearwater, FL 33759: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• google sheets: 1 year (Required)
• Executive & Personal Assistants: 1 year (Required)

Work Location: One location