What are the responsibilities and job description for the Bookkeeper/Office Manager position at Foss San Filippo & Milne, LLC?
Red Bank Law, NJ Firm seeks an experienced Bookkeeper / Office Manager. Please send your resume for review.
Law Office Manager /Bookkeeper Job Description
Bookkeeper Role:
This position reports to the firm owners.
Required Knowledge, Abilities, and Skills
1. Must have at least 5 years of bookkeeping experience as a full-charge bookkeeper with responsibilities including client billing in a law or professional service firm environment.
2. Must have successfully completed coursework in bookkeeping/accounting.
3. Must have experience with law firm billing or another professional service firm ((i.e., Software Technologies (TABs3) and QuickBooks Desktop) or appropriate software that the firm is using) and accounting software as well as Microsoft Office Products.
4. Must possess strong administrative and organizational skills.
5. Must have strong interpersonal and communication skills.
6. Professional appearance and manner.
Duties
1. Perform all bookkeeping functions.
2. Performs all client billing functions and other accounts receivable functions.
3. Pay vendor bills and manage accounts payable.
4. Perform all data entry of cash receipts and client costs in billing and accounting systems.
5. Perform all data entry of cash receipts and disbursements for the IOLTA trust account in the accounting systems.
6. Process credit card transactions.
7. Work up and make bank deposits for the operating and IOLTA accounts.
8. Handle payroll.
9. Provide all required financial reports to the firm owner every month.
10. Coordination with the firm's accountants.
11. Management and oversight of the billing and accounting systems.
Office Manager Role:
Duties:
1. On-Boarding of new employees.
2. Track and maintain employee vacation/sick time.
3. Handle Insurance. (i.e., Malpractice, business, w/c).
4. Ensure supplies are ordered.
5. Register for track and maintain attorney CLE credits.
6. Set up new workstations.
7. Ensure compliance with office procedures and policies.
Job Type: Full-time
Expected hours: 35 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Physical setting:
- Office
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Red Bank, NJ: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Bookkeeping: 5 years (Required)
Work Location: In person