Program Accounting Manager

Functional Title: Program Accounting Manager CALPERS Title: Manager Department: Finance Reports To: Interim Controller, Finance FLSA Status: Exempt Primary Work Location: 100% Remote within California Last Updated: 08/16/22 Flex Work Option: Some Position Summary The Program Accounting Manager is responsible for dedicated support of one or more Foundation programs, serving as single point of contact between the Finance department and management of large and complex operational programs. In addition, the Program Accounting Manager will manage full-cycle finance and accounting functions for assigned projects and programs and serve as accountant, financial analyst, and advisor to project and program owners. This position manages tight deadlines and a multitude of accounting activities including general ledger preparation, contract/grant reporting, financial reporting, cash receipts and deposits, year-end audit preparation and the support of budget and forecast activities. Essential Job Duties and Responsibilities Serve as senior-level advisor to program and project directors on financial matters related to assigned projects and programs. Large/Complex Programs will require a high degree of coordination, communication, and problem solving. Manage assigned contracts, grants and/or fiscal sponsor relationships which includes preparing monthly financial statements and/or invoices with supporting documentation, comparing expenses to contracted budgeted amounts for accuracy and variances within contract terms, and answering inquiries made by contract/grant managers and other personnel. Potentially supervise accounting staff providing operational level support of program activities (i.e., staff onboarding and offboarding, invoice generation). Oversee operational finance items such as payroll, purchasing, contracts, revenue, and operating margin for assigned programs. Advise program management on cost and staffing projections, grant/contract spend-down, fiscal results, contract terms, and new opportunities. Develop financial budgets and/or proposals that maximize cost recovery and effective program delivery. Assist with the annual audit process. Protect the Foundation’s sensitive information by keeping that information confidential. Update job knowledge by participating in educational opportunities and training for relevant certifications. Emulate and participate in a culture of shared leadership and promote organizational values. Contribute to team effort by completing other projects and tasks as assigned. Knowledge, Skills, and Abilities Ability to coordinate all financial aspects of a large and complex program is required, including financial reporting and budgeting, contract review and management, invoicing, project management, and interfacing with program staff. Excellent communication, problem-solving skills, and a strong customer service focus is required. Knowledge of Generally Accepted Accounting Principles (GAAP) is required Knowledge of an integrated accounting system is required. Understanding of revenue recognition rules is preferred. Grant and/or fund accounting experience is preferred. Capacity to establish and maintain cooperative working relationships with Foundation employees at all levels, program and client staff, and customers, consumers, vendors encountered in the course of work. Ability to respond effectively to the most sensitive inquiries or complaints and respond appropriately. Ability to prioritize tasks and to efficiently manage time. High proficiency with reporting software (i.e., Crystal Reports), database-related and accounting software applications, and other office equipment. Ability to work remotely and navigate various technology platforms (Zoom, MS Office Suite-Teams, Outlook, Salesforce Lightning and other database programs, Google Suite, etc.). Attributes for Success Passionate about providing students with stronger pathways to education and building a more just and equitable California overall. A self-starter and quick learner who is highly motivated and outcome-oriented, always seeking innovative approaches to project execution. A commitment to continuous improvement and professional development. A strategic and creative thinker who can problem-solve, working within and across teams to swiftly respond to needs identified across the California Community Colleges. Practices ownership, takes accountability, and has the ability to manage own work, prioritize tasks, and deliver quality products on time with limited supervision. Ability to work on a fast-paced team and build and maintain collaborative working relationships with internal and external stakeholders. Knowledge of, or willingness to learn about, the California Community College system and the Foundation’s mission. Supervisory Responsibilities/Level of Supervision May provide some oversight and work product review for staff. Proven ability to manage by influence and ability to build and maintain credibility. Receives general direction as to goals and the achievement of those goals. Evaluated based on the successful performance of essential job duties and responsibilities and achievement of goals. Subject to broad communications associated with the duties and responsibilities of the position. Education and Experience Relevant BA/BS, equivalent work experience, or a combination of both. Minimum of five (5) years of progressive experience in accounting or a relevant field. Minimum of two (2) years of experience in an education or non-profit environment preferred. Minimum of two (2) years of managerial/supervisory experience. Familiarity with the Community College system a plus. Working Hours, Location, and Travel This is a full-time position, 40 hours per week, with additional hours as needed to address the organization’s needs. This is a California-based position, with the flexibility to work remotely (in California) or in person at our Sacramento office. This position may require moderate travel to attend meetings, conferences, and perform other essential functions of the job. Physical Requirements The Foundation may make reasonable accommodations to enable individuals with disabilities to perform the job’s essential functions/physical requirements. The following physical requirements are essential to the performance of this position: Must be able to remain in stationary position up to 4 hours at a time and 8 hours total in a day. Ability to constantly work at a computer workstation for up to five consecutive days. The person in this position frequently communicates with internal office staff and/or external third parties who have inquiries about their job tasks. Must be able to exchange accurate information in these situations. Ability to frequently move and/or remain in a stationary position without breaks during meetings. Ability to constantly operate a computer. Ability to perform repetitive movements (e.g., typing and filing) and operate and use common office equipment (e.g., copy machine, printer, telephone). Equal Employment Opportunity The Foundation for California Community Colleges is committed to providing an environment of mutual respect where equal employment opportunities (EEO) are available to all employees and applicants without regard to race, color, ancestry, national origin, genetic characteristics, sex, gender identity, gender expression, sexual orientation, marital/parental status, political affiliation, religion, age, disability, pregnancy, childbirth, breastfeeding or veteran status. In addition to federal law requirements, The Foundation for California Community Colleges complies with applicable state and local laws governing non-discrimination in employment. As the official nonprofit auxiliary to the Chancellor's Office, we aim to ensure our team reflects the diversity of the California Community Colleges and the 2.1 million students, campuses, and communities it serves. Individuals are hired for their deep understanding of each population’s unique needs and will join a collaborative environment where each team member plays an important role in helping Californians across all communities improve their social and economic mobility and build a better future for themselves and their families.