Executive Assistant/Receptionist

Job Description: We are looking for an Executive Assistant to perform a variety of administrative tasks and support the Foundation’s President. Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of the Foundation by providing personalized and timely support to staff.

Job Responsibilities:

Manage professional and complex scheduling and calendar management of the President, manage travel logistics, including accommodations, transportation, and meals.

• Receive, sort, and distribute mail, parcels, and faxes to appropriate associate mailboxes.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan events, both internal and off-site
• Provide friendly, professional, and helpful assistance to all visitors.
• Monitor access to the building.
• Answer and route incoming calls.
• Provide information to call-in inquiries related to the Foundation.

Qualifications

• Bachelor’s degree preferred.
• Three to five years’ prior experience in supporting a senior executive or team.
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills
• Must be discreet, independent, and service focused.
• Ability to interact with staff (at all levels) in a diverse, high pressure, fast-paced environment, exhibiting flexibility.

Preferred Skills:
- Experience with DocuSign or other electronic signature platforms
- Front desk or receptionist experience is a plus

Competitive salary and benefits: 401(k) retirement savings and planning, medical, dental, vision, life AD&D, vacation, medical, and paid holidays. Additionally benefits include cell phone and gym reimbursement, education assistance, and professional development.

This is an exciting opportunity for a highly organized individual with excellent communication skills to support our executive team. If you meet the requirements above, we encourage you to apply.

Qualified applicants should submit a letter of interest and resume to careers@fndmidsouth.org. All materials should be addressed to the attention of Meshelle Rawls, Director of Administration. Candidates invited to move forward in the hiring process should be prepared to submit a writing sample and references.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person