Billing Manager

Foundation House/Tradecraft12

Position Description

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Position: Billing Manager

Status: Full-Time Reports to: CEO

Prepared: January 1, 2019 Revised: May 24, 2022

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Foundation House is a substance abuse and mental health treatment facility located in Portland, ME. For the past twenty years, our program has been at forefront of pioneering long-term treatment for men, focusing on reintegrating individuals into everyday life in an organic, non-institutional setting. The Billing Manager at Foundation House is an integral part of the team and participates in a variety of financially oriented responsibilities.

SUMMARY:

The Billing Manager at Foundation House is an integral part of the team and is chiefly concerned with the program’s revenues and expenses. As a primarily privately paid treatment program, the Billing Manager works closely with families and residents on all financially related issues including monthly billing and invoicing, billing questions and concerns, scholarships, and other client-related finances. The Billing Manager is responsible for all accounts receivable and payable, annual tax preparation alongside the program’s CPA, and regularly reports and forecasts revenues, expenses, and other important financial information to the Executive Team. Additionally, the Billing Manager participates regularly with our third-party billing agency to ensure services are appropriately reimbursed by residents utilizing private insurance for clinical services.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Management of all accounts receivable and payable.
• Responsible for all invoicing of Foundation House / Tradecraft 12 clients, and collection of payments.
• Conduct monthly reconciliations of all bank accounts.
• Generate financial statements (P&Ls, Cash Flows, Balance Sheets).
• Maintain petty cash fund.
• Maintain the annual budget.
• Process payroll.
• Assemble financial information for external counterparties, including auditors, banks, and investors.
• Develop and maintain relationships with the program’s CPA and banking institutions.
• Liaise with third-party billing agency to ensure timely and accurate collection of insurance-related revenue.
• Follow up on aging invoices and delinquent accounts.
• Purchase supplies, equipment, or other business-related products as needed.
• Train incoming employees on essential business practice standards and important billing-related information.
• Regularly report to CEO/COO on budget, billing, and other financially related topics.
• Provide administrative and clerical support to management, as needed.
• Other financially oriented duties as assigned by the CEO/COO.

KNOWLEDGE/SKILL REQUIREMENTS:

• Three (3) or more years of experience working in a financially oriented role.
• Experience working in a clinical or medical facility, preferred.
• Bachelor’s degree in Finance or related field, preferred.
• Excellent understanding of QuickBooks and Microsoft Office Suite (Excel, Outlook, Word) strictly required.
• Familiarity with interpreting insurance verifications and explanations of benefits.
• Familiarity with IOP (Intensive Outpatient) and OP (Outpatient) billing practices.
• Prior experience working with Electronic Medical Records (EMR), preferred.
• Strict adherence to patient confidentiality.
• Proven ability to work in a team environment.
• Strong verbal and written communication skills.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Physical Setting:

• Office

Schedule:

• Monday to Friday
• Weekend availability

COVID-19 considerations:
All staff members of Foundation House are required to vaccinate for COVID-19.

Ability to commute/relocate:

• Portland, ME 04101: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 3 years (Preferred)
• Microsoft Excel: 3 years (Preferred)
• QuickBooks: 3 years (Preferred)

Work Location: One location