Accounts Payable, Accounts Receivable & Payroll Administrator

Responsible for all accounting and clerical tasks related to the efficient maintenance and processing of all accounts payable, accounts receivable and payroll processing transactions. Responsible for processing all incoming invoices from vendors and outgoing invoices to customers. Responsible for processing all incoming payments from customers and processing all outgoing payments to vendors through SAP B1 and process payroll payments to employees through ADP. Responsible for payroll administration process and the maintenance of payroll records for Fras-le North America, Inc. (AL and MI).

Responsibilities

Process all invoices in SAP for payment:

• Inventory invoices: match invoice to goods received paperwork. Verify invoice amounts are correct and process in SAP.
• Service invoices: match invoices to PO. Make sure the invoice matches the PO.
• Freight Invoices: all freight invoices except DHL are given to the logistics to process Purchase order or landed costs transaction (for inventory transactions). After approval of PO AP processes the invoice for payment in SAP. For DHL: put weekly DHL invoices for Meritor shipments from Brazil in an excel spreadsheet and forward to the Intercompany Logistics analyst, after approval forward to purchasing for PO creation and provide copies to Accounts Receivable to bill Meritor.

• Payments are processed by ACH, Wire and checks. These payments are processed on the 10th & 25th of the month.
• Determine which invoices are to be paid and run payment process in SAP
• Process wires and ACH’s in current Online banking system. These transactions require two approvals from the current managers with approval authority.
• Have checks signed and place in outgoing mail. Checks must be signed by two managers with approval authority
• Upload payment file to bank for positive pay. The bank will not clear the check without this file

• Meritor POC (two locations): Weekly billing of consignment usage through consumption report. This billing is also done at month-end.
• Prattville Plant: Daily (as needed) process of delivery notes/bill of ladings and e-mail invoices to customer.
• Fras-le S.A. Direct Shipments: Invoice direct shipments from Fras-le S.A. to Meritor and other customers, as needed. Direct shipments must first be received into our inventory in SAP B1 prior to billing it.
• Meritor - Atkinson and Meritor - Frankfort: Process the billing of shipments made from Atkinson warehouse.
• DHL Reimbursements: Invoice DHL charges back to Meritor - Plainfield to reconcile account
• Stacking Charges: Invoice stacking charges at month-end back to Meritor – Plainfield
• Other Miscellaneous billings as needed (toolings, and purchases for group companies done through FNAI purchasing group)

• Monitor customer account details for non-payments and advise management of overdue accounts
• Receive and process payments to customer accounts and follow-up with customers and commercial group, regarding discrepancies between payment and invoice amounts.
• Investigate and resolve customer inquiries and payment discrepancies.

• File all paid invoices in vendor files after you review these invoices for sales and use tax which needs to be remitted to the taxing authorities
• Update the monthly sales & use tax payment spreadsheet and submit payment to the taxing authority by the 20th of the following month
• Correspond with vendors when needed.
• Work with purchasing or receiving to resolve any discrepancies between invoices/purchase orders or goods receipts.
• Process all expense reports and reconcile Mastercard statements
• Review price changes and confirm that the modifications have been entered accurately in the system
• Process monthly commissions received from FSA
• Send statements, twice a month or as often as needed to all delinquent customers.
• Send an Accounts Receivable Report once a month to communicate to all colleagues the status of each customer, along with payment method status (preference for ACH payments), as well as Action Plans, as needed.
• Communicate all discrepancies with Logistics Manager and Financial Manager when there is not enough inventory to create an Invoice.
• Collect all credit information for new customer setup.
• Provide assistance during Financial Audit with related duties, assessments, reports and/or deliverables
• Other duties as assigned

• Ensure all billing (including Alabama, POC locations, Atkinson shippers, direct shipments, DHL reimbursements, stacking charges and sales commissions) has been completed; all payments have been posted and all invoices for the month have been processed in SAP B1.
• Reconcile Vendor Accounts Payable Aging, Accounts Receivable Aging and the payroll liability accounts to the General Ledger and upload to Sharepoint.
• Prepare (using reports from ADP) and enter payroll Journal Entries in SAP.

• Prepares, processes, and maintains payroll and payroll records for Fras-le North America, Inc. (AL and MI) (Systems: Kronos, ADP, vendor websites).
• Calculate hours worked and pay received for each employee accurately.
• Be available to answer any questions related to employee’s checks and work to resolve any payment issues that arise.
• Process and maintain records of regular deductions from employee payments. This can include garnishments, parking fees, 401k, healthcare and other deductions. This also includes overseeing tax filings in accordance with local and federal law.
• Reconcile ADP payroll amounts to amounts booked in GL on a monthly basis
• Reconcile all payroll tax and deduction accounts on a monthly basis and upload to Sharepoint by the 20th of each month.

• Associate Degree
• Experience can override level of required education

• Minimum of 2 years of relevant Payroll/Timekeeping/Benefits experience required.
• 2 – 5 years Accounts Payable, Accounts Receivable and General Accounting experience preferred.
• Manufacturing environment experience a plus