Accounting Assistant

Position Description: Accounting Assistant

Overview: This accounting team level position is responsible for all AR, AP, payroll, intercompany, and cash deposit transaction posting. This position plays a vital role in ensuring the data flowing into the financial statements is accurate and able to be relied upon by management decision makers. The Accounting Assistant will report directly to the CFO but also have communication and reporting responsibilities to the owners of all carwash entities as well as other related party executive level positions. It is high-volume and fast paced which is a challenge that should be met while maintaining accuracy and consistency in entries. General responsibilities are broken down into daily, weekly etc. Specific deadlines for certain tasks will be assigned by CFO to ensure an efficient and timely month end close and preparation of financial statements.

Requirements:

• Must be Proficient in Microsoft Office products with advance abilities in Excel
• Be detail oriented, able to work independently, and be able to work without significant interaction with other people
• Experience with QuickBooks Enterprise is a plus
• Pursuing a career in accounting preferred or for a person with a passion for numbers and the story they can tell
• Ideal position for someone in last years of Bachelor’s degree or newly graduated

• Responsibilities:

• Daily:
• Entering credit card deposits into appropriate entities
• Processing and posting of any incoming AP invoices into appropriate management company and prepare billing to appropriate carwash entity
• Daily Bank Reconciliations – utilize Cash Flow spreadsheet template for daily bank recs

• Weekly:
• Download of credit card transactions, match with receipts, post into correct management company and prepare billing to appropriate carwash entity
• Invoice entities from management companies and post invoices into entities
• Update and process cash collection spreadsheet based on data provided by site managers. Record JE’s into carwash entities. Cash Collection spreadsheet and all supporting docs should be scanned and sent to CFO and MP within 24 hours of cash pull.
• Maintain Petty Cash
• Collections- review AR aging and contact past due customers, document notes on customer account in QB, customer collection issues should be escalated to CFO once you’ve exhausted attempts (non-responsive, refusal to pay, dispute of charges etc)
• Send up-to-date Cash Flow spreadsheet to owners and CFO via email every Friday by 1pm

• Biweekly:
• Enter JE in management companies for payroll processing and prepare billing to carwash entities. (there is the potential that this position will also be responsible for the data entry into 3rdparty payroll processing system to process payroll)

• Bimonthly:
• AP check cutting – Pay supplier invoices in a timely manner; Ensure all reasonable discounts are taken on supplier invoices
• Process other approved check requests including any intercompany check cutting

• Monthly: Fleet Billing
• Record chemical usage for all sites
• Record vending usage for all sites
• Record spare parts used, bill appropriate carwash entities
• File Sales/Use tax for all entities where it is appropriate
• Credit card reconciliations
• Bank reconciliations
• Credit card income accrual
• Reconcile all Petty Cash accounts to ensure accuracy

• Additional: Perform other tasks and projects as assigned by the CFO, MP or other related party executives.
• Assist in implementation of new systems and processes designed to increase accounting function efficiency
• Monitor office supply levels and reorder as necessary
• Maintain an orderly accounting filing system
• Participate in training sessions and regular meetings with CFO to develop accounting knowledge and provide feedback to CFO on your position and overall job satisfaction

Job Types: Full-time, Part-time

Pay: From $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Tuition reimbursement
• Work from home

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Work Location: Multiple Locations