Office Manager

OFFICE MANAGER
Updated: January 2022

WHO WE ARE: FRESHFARM is a nonprofit finding innovative ways to solve critical problems across our regional food system for a more equitable, resilient, and safe food future. Through innovative approaches like our Pop-Up Food Hub food distribution program, farmers markets, and FoodPrints education program, we are finding new ways to connect people to their food, the environment, their health, and one another.

WHO YOU ARE:

• A highly-organized and proactive problem solver with keen judgment a strong ability to prioritize across multiple tasks and areas of responsibility
• Motivated to utilize your admin or project management skills in a mission-driven environment
• Excited to support and be a part of a dynamic team with diverse and varied backgrounds
• A clear and transparent communicator skilled at building strong relationships with colleagues

WHAT YOU’LL DO:
The Office Manager will be responsible for overseeing the usability of the FRESHFARM office, administration of org-wide systems & tools, and execution of key operations and nance processes to ensure the success of FRESHFARM’s work as an organization. This position will also support H functions and take on a leadership role in sta onboarding and employee engagement.

Internal Operations & Communications (35% of total work time)

• Administer internal communication systems, organization insurance policies, and org-wide subscription services & software (i.e. Adobe, Amazon Prime, Microso 365)
• Monitor inquiries sent to general FRESHFARM inbox and coordinate response with team
• Contribute to all-staff communications, in coordination with FRESHFARM leadership

Oce Management (30% of total work time)

• Develop & execute systems for purchasing office supplies & managing technology and IT services
• Manage company office membership, amenities, and key-card access in co-working space
• Check mail weekly at office and at PO box (1380 Monroe St NW) and distribute to sta

Sta Engagement & H Administration (25% of total work time)

• Support planning & execution of sta engagement &appreciation events and all-staff meetings
• Contribute to the development, coordination, and execution to new hire orientation and training

Financial Administration (10% of total work time)

• Monitor FRESHFARM Payables inbox and enter bills and sta reimbursements on a weekly basis
• Remote deposit and create records for checks received by mail on a weekly basis
• Process and mail checks on a weekly basis to provide payment to FRESHFARM vendors

THE PERKS:

• Enjoy a diverse and relational workplace that values our people as the engine of our work
• Gain daily exposure to innovative and cutting-edge food justice work in the DMV
• Play a key role in supporting critical functions of a mission-driven organization
• Create vibrant relationships with coworkers across our growing, multiple teams

THE DETAILS:

• This is a full-time, exempt position compensated at $48,000 - $52,000
• This employee will be expected to work Monday - Friday during normal business hours. Very infrequent weekend or holiday hours may be required to support FRESHFARM’s market sta.
• This role is primarily based in the FRESHFARM officxe (655 New York Ave NW). This employee will also need to go weekly to our PO box (1380 Monroe St NW). Due to COVID-19 our office is currently open for essential work only, including office management. Remote work with approval may be permitted, especially during the COVID-19 pandemic.

• 72 hours sick leave, 11 holidays & 3 floating holidays (8 hours each), and 80 hours of vacation leave (with an increase after 3 years of service) are provided annually, all paid. Employees also have access to 8 weeks of paid parental leave and bereavement leave, as needed. Typically, FRESHFARM office also close for a 1 week winter break, with paid time-off for salaried employees.

• Eligible to enroll in 100% employer-sponsored healthcare as well as generous employer coverage for vision and dental, employee-funded 403b plan, and 100% employer-sponsored short-term and long-term disability, life insurance, AD&D and an employee assistance program (EAP).

• Stipend to purchase a laptop or other device & accessories provided as needed

PHYSICAL & OTHE REQUIREMENTS

• 1-4 years of experience with administrative or project management work
• Ability to occasionally li/move/transport objects weighing up to 35 lbs.
• Access to personal smartphone required
• Proficient with GSuite, including Google Docs and Sheets

HOW TO APPLY:

• To apply, submit a resume & cover letter detailing your interest and by February 13th, 2022.

• Please see the FRESHFARM website for details: freshfarm.org/employment

• Applications are reviewed on a rolling basis. We hope for this new hire to begin in March or April 2022.

EQUAL OPPORTUNITY EMPLOYMENT
FRESHFARM is an equal opportunity employer. We are committed to diversity and building an equitable and inclusive workplace for people of all backgrounds and experiences. We encourage members of traditionally underrepresented groups to apply, including people of color, LGBTQ people, veterans, and people with disabilities. We do not discriminate and will take affirmative action measures to prevent discrimination against any employee or job applicant on the basis of race, color, national origin, gender, gender identity, gender expression, sexual orientation, age, religion, creed, disability, or veteran status in the following areas: employment, recruitment, or advertisements for employment; compensation, termination, upgrading, and promotions; any other conditions of employment

Job Type: Full-time

Pay: $42,000.00 - $52,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
All staff must be fully vaccinated or submit to weekly testing. Currently, staff in our office must wear a mask at all times.

Ability to commute/relocate:

• Washington, DC 20001: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative experience: 1 year (Required)

Work Location: One location

Salary : $48,000 - $52,000