Tour & Event Coordinator

Why Gallo?

With a global portfolio of over 100 unique wine and spirits brands, we are the largest family-owned winery in the world. Apply Today! Our Brands. Your Future.

Under general supervision the Tour and Events Coordinator participates in the scheduling, planning and coordination of winery events and tours of winery properties. Provides support for Trade and DTC planning: organizing Trade, community and employee events that are winery-based.

What You Will Do

• Responsible for responding to the Hospitality Inbox requests, assists with scheduling, and assigns events to team members for processing.
• Plans and coordinates smaller scale events for Trade while managing 10 calendars and multiple database systems. (SalesForce, Cellarpass, TOCK, SAP/Ariba, Expense Express, Teams Channels, Sharepoint)
• Through multiple communications with Sales Requestor, identifies level of guests and curates experiences accordingly.
• Responsible for booking catering using internal and external vendors. Updates spreadsheets for tracking and alignment.
• Coordinate transportation, florals, linen rentals, offsite dining, internal tasting room bookings, gift bags, or special take away items for the event.
• Prepares and completes itineraries and sends to all stakeholders including spokespersons, brand management teams, wine ambassador and hospitality staff.
• Creates customized confirmation letters and maintains all communications with the main guest with visibility to the Sales Requestor.
• Responsible for managing event expenses and accounting. Creates expense record through Salesforce.
• Upon event completion, responsible for closing out invoices in Ariba, Purchasing Card Coding up to 50 expenses each month, sends out final invoice Sales Requestor and Finance to chargeback in monthly chargeback system.
• Uses 8x8 Phone System call center to manage calls and assist with tasting room reservations as applicable.
• Assists in Wine Shop (as needed)

What You Need

• High school diploma or State-issued equivalency certificate plus 2 years hospitality, catering, event planning, event marketing, planning/scheduling, customer service, public relations, administrative support, or retail sales experience reflecting in increasing levels or responsibility.
• Required to be 21 years of age or older.
• Candidates for this position must have a valid driver's license and safe driving record. Required to obtain a California's driver's license or appropriate states driver's license within 30 days of hire.
• Required to prosses distance vision, color vision, peripheral vision, and depth perception.
• Required occasionally lift and move cases of product and event equipment weighting up to 45 pounds.
• Required to work at functions taking place in the evening and on weekends.
• Skilled in the use of MS word, MS Excel at an intermediate level.
• Required to travel to company offices, sites, and/or meeting locations for onboarding, training, meetings, and events for development, department needs, and business delivery up to 5% of the time, with or without reasonable accommodation. This may be in addition to travel requirements, if applicable, as listed in this job description.
• Required to be 18 years or older. This may be in addition to other age requirements, if applicable, as listed in this job description.

What Will Set You Apart

• Bachelor's degree plus hospitality, catering, event planning, event marketing, planning/scheduling, customer service, public relations, administrative support, or retail sales experience reflecting in increasing levels or responsibility.
• Knowledge of Wine Industry.
• Experience in multi-tasking and effectively communicating with a broad scope of customers, vendors, and management.

Compensation:

• Hiring Salary Range Posted: $21.44 - $28.94/ hourly
• Actual compensation paid within the range will be determined by factors such as the education, experience, knowledge, skills and abilities of the applicant, internal equity, and alignment with market data.

Perks & Benefits:

• This position includes a competitive benefits package.
• Please click to view our full list of benefits or click to watch our video.
  • Make sure to use the correct benefits link (salaried, hourly, union, etc) with the correct company logo/name.

Gallo does not sponsor for employment based visas for this position now or in the future.

To view a full job description, please click.

Expected to Close on: 04/03/2024

Requisition ID:103983

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Gallo's policy is to afford equal employment opportunity to all applicants and employees and not to discriminate on the basis of race, traits historically associated with race, including but not limited to, hair texture and protective hairstyles (such as braids, locks, and twists), color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law (including cancer and predisposing genetic characteristics), genetic information, marital status, familial status, sex, gender, gender identity, gender expression, sexual orientation (actual or perceived), transgender status, sex stereotyping, pregnancy, childbirth or related medical conditions, reproductive health decision making, age, military or veteran status, domestic violence or sexual assault victim status, or any other basis protected by applicable law. Nor will Gallo discriminate based on a perception that an individual has any of the foregoing characteristics or is associated with a person who has, or is perceived to have, any of those characteristics.

Gallo will comply with state and local laws prohibit discrimination for lawful out-of-work behavior, such as off-duty use of cannabis away from the workplace (subject to federal and state law exceptions), the existence of non-psychoactive cannabis metabolites in hair, blood, urine, or other bodily fluids as determined by a drug screening test (subject to federal and state law exceptions).

We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Gallo is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at 209.341.7000.

Gallo is enrolled in the Department of Homeland Security's E-Verifying program and will use the program to verify the employment eligibility of all newly hired employees as required.