Bid Specialist

Galls, LLC is the largest and fastest growing supplier of uniforms and equipment to public safety professionals with a national presence in more than 80 locations across the nation. With over 50 years in the industry, it is easy to see why. We are PROUD to Serve America’s public safety professionals by providing the broadest selection of uniforms, equipment and solutions combined with great customer service.

As a Bid and Proposal Specialist, you will play a crucial role in supporting project-specific bid/RFP processes and ensuring the timely submission of high-quality, client-centric proposals. Reporting to the Sr. Manager of Contract Compliance, you will assist in managing various aspects of the pursuit process, including the review and summarization of key legal and business points, as well as the preparation and approval of bid and RFP responses. You will collaborate with cross-functional teams such as Sales, Legal, Inventory, Operations, and Finance to develop and execute proposals that meet client needs and align with company objectives.

WHAT YOU’LL DO

Strategic Coordination of Proposals:

• Assist in the coordination of a cross-functional team to deliver proposals that are not only high-quality but also strategically aligned with company goals.
• Work closely with stakeholders to craft proposals that are innovative, competitive, and responsive to client needs.

Process Management:

• Execute and oversee daily and weekly responsibilities, such as comprehensive contract reviews, bid evaluations, and monitoring of critical contract milestones.
• Maintain a high level of organization and prioritization to meet deadlines in a fast-paced environment.

Bid/RFP Evaluation and Compliance:

• Under the guidance of leadership, rigorously evaluate bids and RFPs against the company's standard terms and conditions, as well as legal principles.
• Provide strategic input on language alignment with company objectives, propose alternative solutions, and identify potential issues for legal or business unit management consideration.
• Actively participate in the redlining and routing of proposed changes to ensure that all documents meet the highest standards of accuracy and compliance.

Proposal Preparation and Submission:

• Lead the preparation and submission of bid/RFP responses, ensuring they are comprehensive, accurate, and compliant with both company and client standards.
• Collaborate with key departments to ensure that each proposal is tailored to meet client needs and highlight our competitive advantages.

Document and Signature Management:

• Oversee the electronic signature process for documents, ensuring that all submissions are complete, accurate, and processed promptly.
• Address any incomplete submissions swiftly to maintain the integrity of the proposal process.

Communication and Issue Resolution:

• Act as the primary point of contact for contractual and bid inquiries, both internally and externally, ensuring timely responses and effective resolution of issues.

Reporting and Analysis:

• Prepare detailed reports on weekly bid submissions, outcomes, wins, losses, and instances of no bids.
• Contribute to thorough follow-up and analysis of outstanding bids, providing monthly updates to inform strategic decision-making.

Document Management:

• Ensure that all bid/RFP responses and associated records are meticulously maintained and uploaded to the company's Contract Management System for easy access and review.

Continuous Improvement:

• Identify opportunities for process improvements within the bid and proposal function, contributing to the development of best practices that enhance efficiency and effectiveness.

WHAT YOU BRING

• 1-3 years experience in the following areas: Paralegal, Legal Assisting, Project Management, Solicitation Response, or Bid Management
• Some College or Equivalent
• Proven ability to work in a high-pressure environment
• Strong organizational skills and attention to detail
• Strong analytical skills and attention to detail.
• Excellent communication skills (listening, written and verbal)
• Computer skills (Word, Excel, Access, GQ)
• Self-starter who takes initiative with minimal supervision

WHAT TO SEND OUR WAY

• Your resume, highlighting your education, experience, and skills
• Why you want to be a part of the Galls family

WHAT WE OFFER

• Excellent medical/dental and vision coverage— Eligible 1st day of the month after start date
• 401(k) retirement plan with company contribution (because you will retire someday)
• Flexible benefits—choose what you like, ignore the rest
• Generous employee discount
• Vacation and Personal Time
• Paid Holidays
• Tuition reimbursement
• Day Shifts Only

Galls is an Equal Opportunity Employer of people from all walks of life, including persons with disabilities and veterans. Galls is passionately committed to diversity and inclusion in all that we do. We invite you to join our team, grow with us and contribute by bringing your authentic, best self to work.