Payroll Manager

Reporting to the Controller, Galt Foundation’s Payroll Manager is responsible for field and core staff time entry and payroll, client invoicing and collections for all branches.  In this role you will create a seamless service experience for all employees and clients in performing all payroll-related functions.  You will ensure Galt remains in compliance with payroll, privacy, and other regulations as an employer of record (EOR) to over 750 field staff across the country.  This is an exempt and remote position.

ABOUT US:

Galt is an entity self-charged with bringing people with disabilities productively into the national workforce fabric. With a non-profit’s heart and clear business sense, we bring thoughtful disability employment expertise to companies and agencies around the country. Whether it’s serving diversity needs, meeting ADA requirements, or supplying job-matched workers who offer authentic value, we are the ones to call. This is our mission, and we pursue it every day with energy and passion.

We are dedicated to providing, promoting and expanding employment for people with disabilities. We truly believe in this and accomplish it through our staffing services. We believe in a diverse and inclusive employment community because it leads to self-sufficiency, builds character and decreases reliance on tax-supported programs.

ESSENTIAL DUTIES:

1. Time entry & payroll

• Manage the collection, review and input of employee time and expenses for field staff on placements with Galt Foundation’s clients
• Oversee receipt of approved time for all field staff, following up as necessary to ensure time and approvals are received on timefor weekly payroll processing 
• Oversee and review paycheck payments and account reconciliations
• Manage and process core biweekly staff payroll
• Manage and respond to orders of garnishments and prepare requests for payments as required by law
• Ensure that payroll is processed in a consistent, accurate and timely manner
• Track and follow-up on any stop-payments and/or direct deposit rejections 
• Review requests for paid time off to ensure requests meet statutory requirements and Galt’s PTO policies
• Calculate and process necessary payroll adjustments due to error or client dispute
• Act as a point of contact for field staff inquires related to payroll. Liaise with Galt’s core team to ensure a timely response and resolution to ensure resolution of payroll-related issues
• Ensure records and processes comply with company and legal regulations

1. Payroll reporting and tax payments

• Prepare and submit required tax returns and reports on a monthly, quarterly, annual basis
• Ensure all required tax payments are made in a timely manner
• Manage Galt’s online payroll portals (withholding, unemployment, etc.) with all states where payroll is processed
• Set-up withholding and unemployment accounts for any new states where Galt enters business

1. Client invoicing

• Process weekly client invoices
• Act as a point of contract for client inquiries related to payroll and invoices.
• Assist with resolution of invoicing issues
• Follow-up on unpaid invoices as needed.

QUALIFICATIONS:

• Required education and experience:
  • A Bachelor’s degree in finance, business administration, accounting and/or payroll
• Five years of work experience in a payroll department. At least one year management or supervisory experience
• Experience with payroll in multiple states, specifically Oregon and Oklahoma
• Required technical qualifications:
  • Intermediate MS365 computer skills
  • Intermediate accounting and/or payroll software knowledge
  • Bullhorn and/or People2.0 Software experience is an asset
• Required behavioral qualifications:
• Strong alignment with Galt Foundation values
• Excellent interpersonal and relationship building skills
• Strong critical thinking and problem-solving skills
• Strong organizational skills and ability to prioritize to produce results in a fast-paced and dynamic environment
• Ability to thrive both independently and in a team environment
• Strong business acumen, understanding of financial and operational metrics
• Active listening skills, compassionate, desire to help others
• Advanced ability to analyze and interpret data to gain insights and provide solutions
• Ability to handle confidential data
• Detail-oriented, accuracy

REQUIRED CAPABILITIES:

Ability to operate a computer and perform work on a computer for extended periods of time. 

WORK ENVIRONMENT:

Office environment.  This role uses standard office equipment.

Reasonable accommodations may be available for qualified employees with disabilities that affect their ability to perform essential job functions.  Please contact Human Resources for more information.

Galt Foundation is an equal opportunity employer and actively encourages applications for employment from qualified individuals of diverse backgrounds.  If you need reasonable accommodations to apply for any position, please let us know.  All employment decisions, practices, and procedures are carried out without regard to gender, race, color, religion, national origin, political ideology, age, marital status, disability, sexual orientation, gender identity, honorably discharged veteran or military status, or any other applicable legally protected status.  This policy applies to all       personnel activities, including employment, promotion, transfer, compensation, and termination.