Scientific Program Analyst (Grants)

Provide services as a Scientific Program Analyst in support of the overall functions of the Division of Extramural Activities (DEA), Scientific Review Program (SRP) AIDS Review Branch (ARB) within the National Institute of Allergy and Infectious Diseases (NIAID).

Duties and Responsibilities:

• Identify all personnel participating on a grant application/contract proposal and documenting their scientific and administrative roles to enable the SRO to manage scientific conflict of interest.
• Create, collate, and organize scientific expertise datasets on peer reviewers for review assignment actions by the SRO.
• Conduct similarity searches in the Information for Management, Planning, Analysis, and Coordination (IMPAC) II system to develop a preliminary list of potential subject matter experts for a given scientific area to serve on a peer review panel for consideration by the SRO.
• Update the Research Initiative Management System (RIMS).
• Coordinate the completion of pre-review and post-review conflict of interest certifications of NIH staff in attendance at a peer review meetings.
• Assist SRO in the conduct of the reviewer meeting, by documenting the outcome of peer review meetings and disseminates results to NIH stakeholders and grant applicants within one business day after the completion of a peer review meeting.
• Compile key meeting documents for archival purposes to maintain compliance with the NIH and Review Program’s peer review meeting document archival policy.
• Develop critique template/Technical Evaluation Score Sheet (TESS) for use by the NIH peer review panel members to develop written scientific and technical evaluations for assigned grant applications/contract proposals.
• Download, process, and verify data from grant applications/contract proposals into a peer review data analysis and management system (Scientific Review Data Management System [SRDMS], Reviewer Recruitment Module, or equivalent).
• Compile scientific peer review meeting roster, verify for accuracy, take corrective actions where necessary, and disseminate this information to IC stakeholders (Program Staff, DEA, Budget Office, IC-OD etc.) by timely issuance of memoranda on behalf of the SRO.
• On behalf of the SRO, coordinate contractual agreements for meeting space, sleeping rooms, and audio-video facilities for off-site, face-to-face peer review meetings.
• Ensure compliance with the travel expenses reimbursement policies for federal employees serving on a scientific peer review panel, and serve as a point-of-contact to troubleshoot travel plans and reimbursement of allowable peer review meeting expenses for panel members.
• Develop a report for honoraria payments to the NIH peer review panel members for approval by the SRO.
• Analyze administrative data from applications/proposals.
• Identify and develop a thorough understanding of the critical administrative elements of the assigned FOA such as page limits, budget caps, mandatory elements, special attachments, period of performance, letters of support, renewal and resubmission permissions, etc. for the submission of a grant application/contract proposal.
• Review grant applications/contract proposals for adherence to the critical requirements listed in the FOA and applicable NIH peer review policies on page limits, biosketch format, font and spacing requirements, cover letter, appendix material, etc.
• Identify administrative non-compliant grant applications/contract proposals, develop documentation for action on these grant applications/contract proposals and presents findings to the SRO for further action.
• Coordinate activities for the return of non-compliant grant applications with IC Referral staff.
• Identify grant applications/contract proposals for which Letters of Intent were received by the NIH and collect data on grant applications/contract proposals that are being submitted without a prior Letter of Intent.
• Monitor the status of grant application/contract proposal processing and receipt by the IC Review Program.
• Provide administrative support to the branch as needed

Basic Qualifications:

• The position requires a relevant biomedical degree, preferably a MS, or BS with a few years of experience in a lab, medical setting, or scientific administration

• The more relevant degrees include medical technology, biomedical health sciences, translational microbiology, immunology, biotechnology, etc.
• If the candidate has a BS in Biology, s/he should demonstrate they have taken relevant coursework such as microbiology, immunology, parasitology, virology, and/or genetics to be considered qualified for the position

Minimum Qualifications:

• Ability to communicate effectively, orally and in writing, with non-technical and technical staff
• Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.