Facilities Administrator

The Facilities Administrator works closely with the Deployed Resources Facilities Maintenance Department to enable daily operations, schedule meetings, book travel and lodging, perform data entry, make purchases, collaborate with other departments, and perform a variety of administrative duties.  

Duties and Responsibilities/Essential Functions 

• Assist in scheduling meetings and events; this may include multiple Deployed Entities or external individuals and need to be done over several different IT systems
• Collaborate across departments to complete projects
• Manage workflow while ensuring deadlines are met and work is completed correctly 
• Monitor programs as directed by management 
• Assist in maintaining multiple calendars
• Attend meetings and take notes
• Assist with expense reports
• Assist with meeting planning 
• Assist with travel accommodations
• May assist Executive Assistants (EA’s) or Executives other than the COO EA and President of Deployed Resources
• Assist company EAs with projects
• Assist company EAs with meeting documentation preparation
• Assist company EAs with meeting hosting and management
• Make purchases on behalf of the department with direction from management

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Skills and Specifications  

• Outgoing and engaging personality  
• Exceptional time management
• Exceptional organizational skills  
• Ability to multi-task
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel 
• Detail oriented and comfortable working in a fast-paced office environment 
• Exceptional communication skills 
• Discretionary decision-making for public access to the company   

Supervisory Responsibility 

None

Work Environment 

This job operates in professional office, and facility environments.  We operate 24/7/365, inside and outside, in all weather conditions.  This role routinely uses standard office equipment such as laptop computers, smart phones, tablets, photocopiers, filing cabinets and other presentation materials.  There is an expectation of clear communication in English both written and orally. 

Physical Demands 

While performing the duties of this job, the employee is regularly required to talk or hear; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.  Ability to twist, turn, bend, lift, kneel, climb, and stand. Lifting of up to 25 lbs may occur. Employee will be required to travel (at organization expense) in automobile and/or aircraft. 

Position Type/Expected Hours of Work 

This is a full-time position based remotely. Standard days and hours of work are Monday through Friday, 7:30 a.m. to 4:30 p.m.  Ability to work flexible hours including nights, holidays, and weekends will be required based on contract needs. 

Travel 

Up to 10%

Required Education and Experience 

• High School Diploma (or equivalent) is required; Associate degree is desired.  
• 3 years’ administrative experience, to include:
  1. Proficiency with Microsoft Office software applications
  2. Proficiency with computers, smartphones, and standard office equipment

Work Authorization/Security Clearance (if applicable) 

• Must be able to travel within the Continental United States (CONUS) 
• Must pass a drug test, motor vehicle record check, a background check upon accepting a conditional offer of employment.
• Must possess a valid driver's license.  Have/maintain a clean driving record.  
• Must have or be able to obtain and maintain a Transportation Worker’s Identification Credential (TWIC)

AAP/EEO Statement 

Deployed Resources, LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law. 

This policy applies to all terms of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities and general treatment during employment. 

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.