Project Finance Analyst (Grants Management)

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives.

At GBH, we believe in the advantages of coming together to build community, mentor and learn from colleagues, and connect more deeply with our mission. As a result, the majority of our staff are hybrid and work both from home and onsite. Our current hybrid approach requires staff to work onsite a minimum of two days each week, every Tuesday and one other day, to be determined by their business unit. Hybrid staff are also welcome to come in additional days each week or may be asked to come in on other days by their manager.

Department Overview

Project Finance and Grants provides financial and grant management oversight of funding for productions and restricted projects. The department is responsible for reviewing project and grant budgets, project financial monitoring, grant management and administration, and compliance for a portfolio of more than 300 grants and approximately $350MM in restricted funding for projects.

Job Overview

Under the supervision of the Manager, the Project Finance Analyst is primarily responsible for end-to-end financial and grants management functions for a portfolio of projects. The Analyst serves as the main point of contact with production and business units and facilitates, supports, and manages the pre-award and post-award functions for restricted funding from private foundations, PBS, CPB, and federal prime and sub-recipient proposals.

Analysts also work with the Grant Accountants to ensure that funding is properly accounted for in the General Ledger and help support the foundation’s annual audit. As a member of the team, this role is expected to work both collaboratively and independently and have the skills and experience to make decisions independent of direct oversight in light of the department's and the law's guiding principles. This position is located in Boston, MA, and requires an on-site presence.

Responsibilities

• Represent the Project Finance department as a partner and collaborator with production and business units to facilitate the smooth operations and management of restricted funding. This generally includes participating in meetings with the units, addressing any funder's or business unit’s questions or concerns about restricted funding, and applying GBH policies as they relate to restricted funding.
• Review terms and conditions and any other grant requirements highlighting areas that may affect the project scope of work, timeline, compliance needs, or the organization’s or unit’s acceptance of an award prior to submission; this may include making decisions on behalf of the department on how to proceed in the proposal.
• Manage and support the proposal submission process as needed: identify and establish internal and external deadlines; help build, review, and comment on budgets, cash flows, and payment schedules; coordinate and collect additional or external documentation for submission; gather, prepare, and review all documents prior to submission; confirm and ensure additional reviews of proposals have been done.
• Manage and support the post-award process: maintain award records, monitor program and financial progress against deliverables, review financial reports, allocate expenses, coordinate and manage award amendments with unit and Legal, and work with the Grant Accountant and Accounting on properly recording grant receivables and expenses.
• Using knowledge and experience, work independently to respond to internal and external funding or grants management questions.
• Manage departmental functions and help drive department policies and initiatives throughout the team and assigned units.
• Provide audit support as needed for the year-end financial statement, Uniform Guidance Single Audit, and others.
  
  
  

SKILL SET

• Strong analytical, technical, communication, interpersonal, and organizational skills.
• Proven ability to manage multiple projects and deadlines efficiently and accurately.
• Skilled in balancing meticulous attention to detail with a focus on broader objectives.
• Capable of delivering accurate and timely work products under pressure.
• Proficient in maintaining confidentiality and exercising discretion with sensitive information.
• Knowledge of financial or accounting systems is a plus but not mandatory.
• Detail-oriented, highly organized, and a motivated team player.
• Effective in fast-paced, deadline-driven environments.
• Committed to making ethical decisions and upholding integrity.
  
  
  

Education And Experience

• A bachelor’s degree or equivalent experience
• 3 years of related experience.
• Experience with Excel is a must.
  
  
  

JOB SPECIFICS

Staff position

Hybrid position

LOCATION

This position is located in Boston, MA, and requires on-site presence

Guest Street

Brighton, MA 02135

GBH is an equal opportunity employer. The community and audience we serve are diverse, and we wish to foster that diversity in our workplace. Toward that end, GBH does not discriminate against individuals in hiring, employment, or promotion based on race, religion, color, sex/gender, gender identity and gender expression, age, marital status, national origin, sexual orientation, citizenship, disability, veteran or military status, political belief, pregnancy, genetic information, or any other characteristic protected by law.

Application Process Assistance

GBH will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate an accommodation request, contact the Human Resource department by sending an email to human_resources@wgbh.org or by calling 617-300-2000.