What are the responsibilities and job description for the Contract Management Specialist 1 (VID 159167) position at General Services, Office of?
Minimum Qualifications
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:
This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education.
Required experience: professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Master's and higher-level degrees may substitute for one year of required experience.
**Contract Management Specialist level requirements:
Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law.
Preferred Qualifications: Bachelor's degree in English and strong written and verbal communication skills.
This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education.
Required experience: professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Master's and higher-level degrees may substitute for one year of required experience.
**Contract Management Specialist level requirements:
- Contract Management Specialist Trainee 1 (equated to SG-13): bachelor or higher degree.
- Contract Management Specialist Trainee 2 (equated to SG-14): bachelor or higher degree and one year of required experience.
- Contract Management Specialist 1, SG-18: bachelor or higher degree and two years of required experience.
Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law.
Preferred Qualifications: Bachelor's degree in English and strong written and verbal communication skills.
Duties Description
Bid Solicitations
Contracts/Vendor Responsibility:
Research/Communication:
Change Orders and Supplements:
- Prepare and place legal advertisements for bid solicitations and other procurements.
- Oversee sale and/or distribution of construction plans and specifications to prospective bidders and other interested parties.
- Conduct and/or participate in public bid openings.
Contracts/Vendor Responsibility:
- Conduct and/or participate in selection of professional consulting firms, including those providing architectural, engineering, surveying, construction management, construction inspection, materials testing and related services.
- Prepare procurement documents such as requests for proposals (RFP’s), requests for information (RFI’s), invitations for bids (IFB’s), etc.
- Review, audit and approve vendor payment submissions for construction, emergency, and consultant contracts.
- Prepare vendor responsibility review checklists, vendor profiles and other documents to record review information, statuses, and outcomes.
- Conduct vendor responsibility reviews of prime contractors and consultants, subcontractors, subconsultants.
- Assist in the management/development of professional services contracts.
Research/Communication:
- Perform research, analysis, documentation as assigned by the senior managers.
- Respond to questions, as required, from other D&C personnel, OGS Legal Services, OGS Finance, the NYS Office of the Attorney General, the NYS Office of the State Comptroller, other state agencies, vendors, and the public.
- Communicate with prime contractors, subcontractors, OGS field and headquarters staff, and other state agencies regarding vendor responsibility requirements, informational needs, and status updates.
- Follow up on outstanding Audits and Non-Conformance Reports for ISO Related matters.
- Assist in responding to construction claims and litigation items.
Change Orders and Supplements:
- Create and process consultant, construction and emergency contracts, contract supplements and change orders.
- Communicate with client agencies for funding of contract work orders.
- Track the usage of the contracts and the need to supplement.
- Perform contract closeout procedures.
- Perform other duties assigned.
Additional Comments
Notes:
At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.
For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.
- There is no examination required for appointment to a NY HELPS position. Candidates hired before May 2024 will be appointed on a temporary basis. In May 2024, satisfactory employees will receive permanent, non-competitive appointments and will begin a probationary period.
At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.
For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.
Some positions may require additional credentials or a background check to verify your identity.
Contract Management Specialist 1 - VID 167496
NYS Office of General Services -
Albany, NY
Contract Management Specialist 1/Trainee (NY HELPS)
New York State Department of Health -
Albany, NY
Contract Management Specialist 1/Trainee (NY HELPS) - 63484
Health, Department of -
Albany, NY
