Office Assistant - Early Childhood

To be considered for this position, please apply here:

https://www.applitrack.com/gecs/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=1687

**FULL TIME EMPLOYEES ARE ELIGIBLE FOR SINGLE SUBSCRIBER EMPLOYER PAID MEDICAL, DENTAL AND VISION COVERAGE. PAID TIME OFF, PAID HOLIDAYS, PAID SNOW DAYS**

Location:
Genesee Intermediate

Job Summary: The Head Start Office Assistant is responsible for the telephone system to answer incoming calls and direct callers to appropriate personnel. The Office Assistant is the first point of contact for visitors to the building and must provide exceptional customer service to families and staff. Duties include data management in the ChildPlus and Synergy databases. The Office Assistant is responsible for processing documents using the Microsoft Office Suite software. The Office Assistant will assist teachers in substitute scheduling to help maintain adequate staff at all times.

Essential Duties (May include, but not limited to):

Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a professional image of the program / district.

Greets visitors to the school in a pleasant and informed manner.

Responds to inquiries for the purpose of referrals and enrollment.

Forwards requests for information and messages to the appropriate individuals.

Maintains office meeting calendar and schedules meetings held at school.

Maintains, sorts, and distributes mail for school.

Screens inquiries of staff, students, parents, the public, etc. for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

Processes documents as requested by Early Childhood Specialist-Center Coordinators and/or Center Directors.

Enters data into the ChildPlus and Synergy databases.

Assists teaching staff in substitute scheduling as requested to assure that the adult to child ratio is met at all times.

Processes orders.

Maintains building budgets.

Tracks building inventory.

Consistently models Win-Win leadership.

Other Duties:

Performs other duties and responsibilities as assigned by supervisor.

Serves as a member of the GISD Head Start team.

Qualifications:

Education: High school diploma or equivalent required.

Experience: Experience working in an office environment required.

Skills/Other: Must be able to obtain Department of Human Services (DHS) approval, to pass a physical exam, and to obtain a satisfactory criminal history check through fingerprinting. Professional telephone etiquette; proficient in Google Suite; take direction; problem solve; work independently. Ability to utilize district technology, and work to maintain proficiency, as required skill sets change with technology and/or the needs of the district. Demonstrated mental/physical ability and stamina for meeting the essential duties of the position. Works successfully as a member of a team. Punctuality and good attendance are required for the position. Ability to work a flexible workday and workweek in order to meet the needs of the position, the department, and the district. Represents the district in a professional manner at all times. Ability to exercise good judgment and make decisions in accordance with board policies and established administrative guidelines.

Special Job Considerations:
Certification:
Type of Certification:
Bargaining Unit:
Salary Schedule: Contracted, limited-duration, grant-funded position; Calendar year, $15.01 per hour.
Immediate Supervisor: Site Coordinator
Supervision:

Job Type: Full-time

Pay: $15.01 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Flint, MI 48504: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Required)

Work Location: In person