Executive Assistant

Your Role Gensler's NW Region is seeking an Executive Assistant with industry-related experience to provide vital administrative support to the Regional Operations Officer (ROO), Regional Counsel, and our Global Practice Area Community Leader. This role is seen as a business partner to senior leadership through top notch calendar and travel management, client relations, event planning, and a keen attention to detail. We are seeking someone with superior software skills and the ability to consistently anticipate/understand the executives’ needs and then take appropriate action. This is an in-office position with the ability to primarily work out of our San Francisco, San Jose or Oakland offices. Travel between the three may be required on occasion. What You Will Do Screens incoming calls and handles accordingly. Builds and maintains excellent client relationships; stays on top of relevant client information. This includes interface with internal partners and other senior leaders. Extensive calendar and time management; ensures that executives are on time and prepared for meetings; consistently reviews calendar for changes, continually monitors and handles conflicts. Coordinates detailed travel reservations and oversees that changes or problems are resolved and communicated. Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner. Prepares both routine and confidential correspondence, reports, presentations and other complex documents. Coordinates all NWHQ Studio meetings and events, meeting set-up and clean-up. Proactively monitors the need for follow-up meetings and initiates planning as appropriate. Coordinates all collateral for office and studio meetings and supports ROO, Regional Counsel, and Global Practice Area Community Leader with presentations and preparation of meeting agendas. Compiles and submits accurate expense reports as required and reconciles credit card statements monthly Will be responsible for assisting with some larger scale events and event planning in support of the Global Practice Area Community Leader Will assist with contract management and tracking in support of our Regional Counsel and escalates issues accordingly. Addresses miscellaneous tasks as requested or designated by Regional Leadership. Your Qualifications 10 years of experience as an Executive Assistant supporting Executive-Level Management in a corporate environment; experience in the architecture, design or commercial real estate development/brokerage industries strongly preferred. Demonstrates initiative and planning; capable of anticipating a manager's needs and staying "two steps ahead". Professional appearance and calm demeanor; capable of consistently maintaining a high level of composure, confidentiality and job focus. Excellent verbal and written communication skills. Strong problem solving, prioritizing, organizational and time management skills. Ability to work independently with minimal guidance. For consideration, please submit cover letter and resume in PDF format. **The base salary will be estimated between $90,000 to $115,000 plus bonuses and benefits and contingent on relevant experience. Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions and hackathons, to “Well-being Week,” our offices reflect our teams’ diverse interests. We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays and paid time off. We also offer a 401k, profit sharing, employee stock ownership and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future. Gensler is a global architecture, design, and planning firm with 52 locations across Asia, Europe, Australia, the Middle East, and the Americas. Founded in 1965, the firm serves more than 3,500 active clients in virtually every industry. Gensler designers strive to make the places people live, work, and play more inspiring, more resilient, and more impactful. NOTICE TO APPLICANTS Gensler celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. You may view our Pay Transparency Statement, your EE rights under the law, and EEO is the law supplemental information. Gensler shares the right to work and participates in the E-Verify program in certain locations, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email info@gensler.com.

Salary : $90,000 - $115,000