What are the responsibilities and job description for the Executive Assistant position at Genuine Foods?
ABOUT GENUINE FOODS
ESSENTIAL RESPONSIBILITIES
- Managing calendars and appointment both business and personal (doctors appt, etc)
- Drafting, coordinating, and managing appropriate email responses.
- Acting as a liaison to financial planners, real estate brokers, mortgage brokers, accountants, insurance brokers, etc.
- Working with teams across multiple departments/companies to prepare presentations.
- Analyzing financial information and presenting to CEO in summary form for further analysis
- Assisting with basic purchasing and expense reconciliation.
- Manage communications and multiple email inboxes.
- Maintain confidentiality and discretion on corporate and personal information.
- Book travel as needed including lodging, flights, rental cars, etc.
- Monitor insurance needs and update as necessary.
- Work with accountants to organize and track taxes.
- All other duties as assigned.
This role will include occasional out of state travel (about 10%).
QUALIFICATIONS
- Bachelor’s degree required, Graduate degree is a plus.
- 1 year of previous executive assistant or office manager experience utilizing independent judgment and decision making skills successfully
- Reliable transportation to complete trips between Portland and Yarmouth, ME and other errands as necessary.
- Must have excellent communication skills (both written and verbal) and be highly organized.
- Must be extremely thorough and detail oriented.
- Previous experience managing multiple calendars and appointments.
- Comfortable negotiating in a multitude of different situations.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Capable of completing tasks with little or no guidance with the ability to switch gears as quickly if needed.
- Budget conscious and thrifty mindset.
- Computer savvy with experience in Microsoft Office, Google Suite, etc and different social media platforms including LinkedIn.
- Previous experience with reading and interpreting financial statements, income statements, mortgages and real estate, etc.
A hungry, go-getter who likes to move fast and wants to learn from a seasoned entrepreneur and CEO.
- Health and retirement benefits
- Paid time off
- 401K
Performance-based bonuses
GENUINE VALUES
Trustworthiness: Integrity. Transparency. Reliability. Consistency. Best quality possible. Delivery excellence.
Personal accountability: Ownership in solving problems. No excuses. Never compromising. Learn from mistakes. Financial stewardship of the bottom line (ours and customers’), without sacrificing quality.
People first: Human centered solutions/approach. Whole person. Teamwork. Hospitality. Every single person matters. Humanity. Empathy. Meeting people where they are. Culturally responsive.
Entrepreneurial: Adaptable. Nimble. Go the extra mile. Responsive. Encouraged to try new things.
Genuine: Real, tasty, scratch-cooked healthy food. Strive for the highest quality, freshest and tastiest product at the price customers can afford. Authentic interactions. Honest. Positive. Proven. Professional.
Genuine Foods provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
