What are the responsibilities and job description for the Executive Admin Manager (Onsite) position at Georgia Tech?
About Us
About Us
Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.
Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.
Job Summary
Provide executive administrative management to Georgia Tech or Georgia Tech Research Institute (GTRI) executives. Duties include office organization, communications, and event management. Manage activities to ensure a well-executed, highly complex schedule of daily activities. Responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations.
This position will interact on a regular basis with: External visitors to the office, including senior industry leaders and sponsors; Georgia Tech/GTRI executives; alumni; corporate executives; donors; Regents and representatives of the Board of Regents; government officials; faculty, staff, and students.
This position typically will advise and counsel: Executive staff
This position will supervise: May supervise assigned staff
Responsibilities
Job Duty 1 -
Manage and direct all office administrative operations
Job Duty 2 -
Oversee and manage agenda and planning/coordination for meetings, conferences, and events
Job Duty 3 -
Serve as primary scheduling contact with the GTRI, campus, and external communities on the behalf of the Executive
Job Duty 4 -
Manage the daily activities of the Executive including their calendar, and advise and prepare them as appropriate regarding upcoming appointments, meetings, travel, events, etc.
Job Duty 5 -
Track and report status on major initiatives and special assignments, including assignments and tasking for senior leaders assigned to Executive
Job Duty 6 -
Process office invoices, including reconciling all charges
Job Duty 7 -
Compile information and other documentation required by the Executive; complete, submit travel authority requests; and oversee the preparation of reimbursement statements
Job Duty 8 -
Act as delegated authority in some matters of significance on behalf of the Executive
Job Duty 9 -
Perform other job-related duties as assigned
Required Qualifications
Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience
Required Experience
Ten-plus years of job-related experience
Preferred Qualifications
Preferred Educational Qualifications
Master's Degree
Knowledge, Skills, & Abilities
ABILITIES
POSITION REQUIREMENT
High visibility job; weekends and evenings may be at times required for special events; position based on campus
SKILLS
This job requires advanced skills in time management, human resources, problem resolution, customer service, supervision, and communication. Must possess a strong personal code of ethics, including maintaining confidentiality; ability to adapt to quickly changing circumstances and handling multiple tasks simultaneously; ability to work independently and take initiative.
Equal Employment Opportunity
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.
Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our University's work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: Board of Regents Policy Manual | University System of Georgia (usg.edu).
Other Information
This is not a supervisory position.
This position does have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.
Anticipated annual rate $81,619 - $$111,002.00 commensurate with qualifications
Grade A11
Background Check
Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening
