What are the responsibilities and job description for the Assistant Director of Student Accounts position at Gettysburg College?
Gettysburg College, in historic Gettysburg, Pennsylvania, is seeking a dynamic and self-motivated individual who has experience with billing and collections in a higher education setting to serve in this 12 month, full-time administrator position as Assistant Director of Student Accounts. Gettysburg College is a highly selective, residential undergraduate liberal arts college, which enrolls approximately 2,500 students. This position reports to the Senior Director of Financial Services/Controller, with the Student Accounts office being part of the Financial Services Department and the Finance & Administration Division.
The Assistant Director of Student Accounts supervises the day-to-day operations of the Office of Student Accounts and serves as the functional analyst for the Student Financials PeopleSoft System and the Transact student e-billing/e-payment system.
Primary Responsibilities include:
- Oversee the Student Accounts Office, including, but not limited to, billing (including third-party billing), payment plans, account reconciliations, student loans, payment administration, collection procedures, write-offs, bad debt, resolving discrepancies, and communication.
- Supervises and mentors a staff of three student account representatives
- Coordinates and/or supports the accurate preparation and completion of federal tax forms and reports including, but not limited to forms 1098T and 1042S. Ensures timely submittal of reports to the IRS and other government entities.
- Supports the analysis of student accounts for accuracy, resolve discrepancies in a timely manner and ensure the proper posting of all charges and payments.
- Serves as the principal liaison to external partners and vendors associated with student accounts and merchant services, including, but not limited to, payment processing companies and collections agencies. In addition, this position is the principal audit liaison for items related to student accounts and ensures the timely and accurate completion of audit requests.
- Collaborates with internal departments, including but not limited to the Office of Financial Aid, the Office of the Registrar, Office of Residential Education, the Dining Services Office and the Center for Global Education to ensure student account accuracy and the proper flow of information.
- Oversees the posting and accuracy of all general ledger and accounting matters associated with student accounts office
- Serves as the functional analyst for the Student Financials PeopleSoft System and Transact System. This includes system setup and testing.
- Presents a consistent voice for the office and fosters mutual respect and understanding amongst internal and external stakeholders.
The Assistant Director of Student Accounts is a 12 month, full-time administrative appointment. Salary is commensurate with experience and is complemented by an excellent benefits package.
Qualifications
A Bachelor’s Degree in a business-related field and experience with billing and collections or a minimum of four years of experience in the area of student accounts and/or financial aid management in a higher education environment is required. Experience with implementing and/or supporting ERP functionality relating to billing and payments, particularly PeopleSoft is preferred. Qualified candidates will possess excellent record keeping and communication skills both written and oral as well as organizational skills.
In keeping with its strategic focus, Gettysburg College is interested in candidates who have a demonstrated commitment to contributing to an inclusive, equitable and diverse campus community. Information about the College’s commitment to diversity, equity, and inclusion is available from the Office of Inclusion and Diversity. Successful candidates will have experience working with campus partners to integrate their position’s primary responsibilities with creating a campus environment in which underrepresented students will thrive.
In keeping with its strategic focus, Gettysburg College is interested in candidates who have a demonstrated commitment to contributing to an inclusive, equitable and diverse campus community. Information about the College’s commitment to diversity, equity, and inclusion is available from the Office of Inclusion and Diversity. Successful candidates will have experience working with campus partners to integrate their position’s primary responsibilities with creating a campus environment in which underrepresented students will thrive.
Special Instructions Summary
For full consideration, applicants are encouraged to apply by Friday, September 30th. Position will remain open until filled.
Gettysburg College is committed to creating a more diverse community. As part of that process, the College encourages candidates from historically underrepresented groups to apply.
Posting Number
20100818A
EEO Statement
Gettysburg College, an equal opportunity employer, complies with all applicable federal, state, local laws and regulations regarding nondiscrimination. All qualified applicants will receive consideration for employment and admission. The College prohibits discrimination and harassment, and provides equal opportunity without regard to race, ethnicity, color, religion, national origin, disability, veteran status, marital/familial status, possession of a General Education Development Certificate (GED) as compared to a high school diploma, sexual orientation, gender identity, gender expression, sex, age, or genetic information in all aspects of employment, educational programs, activities, and admissions. Pursuant to Title IX of the Education Amendment of 1972, Gettysburg College prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Referral from Gettysburg College staff, faculty, friend or family member
- Craigslist
- CASE (Council for Advancement & Support of Education)
- Consortium for Faculty Diversity
- Diverseeducation.com
- Frederick News Post - Local Newspaper
- Gettysburg College Digest
- Gettysburg College Website
- Gettysburg Times - Local Newspaper
- Hanover Evening Sun - Local Newspaper
- PA CareerLink
- HigherEdJobs.com
- HispanicOutlook.com
- InsideHigherEd.com
- really.com
- LGBTQIA in Higher Ed Website
- Merchandiser - Local Newspaper
- Monster Jobs (Monster.com)
- Patriot News - Local Newspaper
- The Chronicle of Higher Education
- Women in Higher Ed Website
- Other Website or Listserv (Please note specific website or listserv below)
- NCAA
- Other Source (Please note other specific source below)
- If you noted "Referral from Gettysburg College employee", "Other website or Listserv", or "Other Source" above, please let us know the name of the person who referred you or specifically where you heard about this employment vacancy.
(Open Ended Question)
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter
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