Proposals Assistant

POSTED ON 2/22/2021 CLOSED ON 2/22/2021
Gewalt Hamilton Associates Hired Organization Address Vernon Hills, IL Remote Full Time

Job Posting for Proposals Assistant at Gewalt Hamilton Associates


You will be responsible for the assembly of proposal documents for our Data Collection Division within a strict timeline. To succeed, you will have a strong working knowledge of MS Office, Adobe Acrobat, and other common business software. Beyond this, you will need a consistent, unstoppable drive to work urgently and efficiently. You will also contribute to our firm’s overall proposal management and fast-paced research. You will be willing and able to collaborate at a high level.

As a Proposals Assistant, you shall demonstrate exemplary organizational and communication skills, be a self-starter, be able to carry out assignments with limited oversight in a timely manner and adhere to company standards in all ways. You will show proven, above-average competency in the areas listed below:

Essential Duties and Responsibilities include the following:

  • Proposal generation and tracking
  • Presentations and exhibits
  • Exemplary communication skills
  • Exemplary organizational and coordination skills
  • Be a proven producer and work well within a team environment
  • Be able to manage multiple and simultaneous proposals projects, sometimes outside of office hours
  • Work with project managers, clients, and sub-consultants to achieve a project proposal that meets the intent of the request.
  • Deal professionally and courteously with staff, clients, contractors, and sub-consultants.


  • Bachelor’s degree or equivalent combination of education and experience.
  • Experience with RFPs, LOIs/SOIs helpful
  • Understanding of digital media management
  • “Desktop Publishing” skills including:
    1. above-average skills in MS Office applications
    2. experience or familiarity with Adobe Creative Suite applications
  • Tenacious fact-finder
  • Comfortable managing multiple details
  • Proofreading abilities are required
  • The ability to multi-task and work under pressure in a deadline-driven environment.
  • Excellent interpersonal, communication, and conceptual-thinking skills.
  • Willingness to pitch-in and help out in other areas of the office as needed.

GHA offers excellent benefit packages that include: Medical, Dental, Vision, Disability Insurance, Life Insurance, Flexible Spending Accounts, Parental Leave, Additional Paid Time Off, Employee Stock Ownership Plan (ESOP), 401-K Retirement Plan, Profit Sharing and Tuition Reimbursement.


Gewalt Hamilton Associates, Inc. is an Equal Opportunity Employer (EOE) and an e-Verify employer. Minorities, females, disabled, and veterans are encouraged to apply.

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