Office Manager

Gifted Hands Health Services was started with a vision to provide quality and reliable employees to healthcare facilities to help combat the healthcare staffing shortage in the Toledo area. From day one, we have had one mission: quality patient care. Founded by healthcare workers and people who want to make a difference, we’ve taken every intricate step possible to ensure we create a system that benefits both our employees and the facilities in which we serve.

Since 2020 when we began, we’ve grown. Instead of only servicing facilities in Toledo, we’ve stretched across Ohio, bridged into Michigan, and started filling contract positions in Indiana. In this time, we have cemented ourselves as one of the most trusted healthcare staffing agencies in the Midwest and we’re looking for more passionate people who want to join and help us make a difference.

Why Gifted Hands Health Services?

• Growing Company

• Opportunities for Fast Advancement Within the Company

• Work One-on-One with Company Founders

• Learn and Utilize New Skills and Maximize Your Potential

• Generous Bonuses (Performance Based)

• Health Benefits

• Accumulated PTO

• Opportunities to be involved in the community

What We’re Looking For:

• Ability to Grow

• Excellent Communicator

• Comfortable Multi-tasker

• Organizational Mindset

• Open to Local Travel (reimbursements available)

• Experience Speaking on the Phone

• A True Leader

• Goal Orientated

We are looking for a very specific person for the role. If you like communicating and getting to know people, have experience in the healthcare industry and want to help foster positive change within the field, and/or have the desire to build something in your life alongside other like-minded people… we want to work with you.

We look forward to working with you!!

Position Summary

The Office Manager is responsible for a providing a wide range of office management and support to the company including answering phone lines, scheduling/managing calendar, making/confirming meeting arrangements, editing and proofreading proposals, and writing correspondence. Must be self-managed and direct duties of all clerical staff. Must be numbers oriented and be creative with project work. Must be open to not only being an office manager, but also supporting the CEO and the Operations Manager with scheduling, expense reports, running the office and ensuring its clean, tidy and functional etc. Must be resourceful, an independent thinker, and self-sufficient as well as self-motivated.

Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:

• Managing overall administrative activities for the office
• Remaining responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment such as the layout, arrangement and housekeeping of office facilities; purchasing office supplies, furniture, office equipment etc. for the entire staff
• Performing administrative work such as typing, filing, sorting, and distributing mail; assisting with the preparation of correspondence to clients
• Maintaining confidentiality of sensitive and confidential information
• Assisting accountants with activities such as processing accounts payable and accounts receivables in an accurate and timely manner and other related activities
• Will be participating and supervising in a wide-range of company projects and events
• Performing other work-related duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Associates degree in Business Administration; Bachelors preferred
• Previous experience as an office manager, supervisory experience is a plus
• Strong computer and internet skills including all MS Office suite (Word, Excel, Outlook, PowerPoint) required
• Experience with payroll software a plus; familiarity with administration of 401k plans, medical/dental insurance, COBRA, ERISA, FMLA, and related state and federal regulations a plus
• Must be a self-starter with excellent interpersonal and communication skills with a talent for customer service
• Must be efficient with strong attention to detail
• Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and the ability to maintain confidential information
• Must have strong skills in organization and planning, demonstrated ability to work independently and exercise sound judgment and problem solving
• Proven ability to manage projects
• Ability to prioritize tasks, exercise sound judgment and confidentiality with sensitive information
• Excellent communication, interpersonal, and presentation skills

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call

Ability to commute/relocate:

• Toledo, OH 43612: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Management: 1 year (Required)

Work Location: One location