Accounting AP Manager

                                                      Accounts Payable Manager

QUALIFICATIONS:

1.    Personal stability, flexibility, energy, and commitment to working with those with serious mental illness
2.    Bachelor’s degree in Accounting
3.    Seven or more years of accounting experience with at least three years in a supervisory role
4.    Superior knowledge of online AP function
5.    Experience with cost accounting and allocations as facilitated by AP function.
6.    Superior command of written English, including forms for reports, letters, other documents
7.    Team-based approach with continuous improvement mindset
8.    Highly developed organizational and communication skills

DUTIES:

1. Manage and direct AP function and staff
2. Monitor online AP system, sensitive pays and vendor statements to ensure invoice are received and processed timely, review g/l coding of invoices and posting dates in accordance with accrual accounting principles and company cost accounting methods
3. Run daily credit card outstanding charges and balances, ensure receipts are collected and posted transactions are processed on a daily basis
4. Review invoices, general ledger expense postings, and vendor records
5. Report and nudge completion of invoices daily, submit payment run reports, participant in cash flow planning to ensure payments are made in a timely manner
6. Develop guidelines for proper handling and coding of invoices to maintain general ledger vendor and account integrity and inventory records in accordance with company practices
7. Verify all invoice and posting dates before weekly payment runs
8. Monthly accruals and reconciliation of accounts payable reports between AP Trial Balance, AP Aging and general ledger balances with daily monitoring to ensure balance tie at all times
9. Monthly reconciliation of credit card statements, and team with cash team to apply invoices to credit card vendor to allow payments to be posted timely
10. Facilitate implementation, maintenance and usage of online bill pay through AVID and AVID utility, and working with cash team to push ACH transactions
11. Facilitate correct and timely preparation of budget reports and purchase journals
12. Facilitate improvement of record keeping of all purchases and match of purchase orders and paperless environment 
13. Ensure W9s and insurance certificates have been collected from all vendors 
14. Prepare, review and manage annual 1099s
15. Undertake AVID certification
16. Perform other related duties as assigned

AUTHORITY:

Position reports to Chief Financial Officer, receives schedules, assignments, and evaluations from same

CLASSIFICATION, SALARY AND BENEFITS:

Regular, full-time position; exempt from overtime

Adopted 1/2022; rev 2/2023