Parish Administrator

Job Summary
The Parish Administrator will support the office work of Grace Lutheran Church as determined by the council and Pastor. Because this position balances a variety of responsibilities, a high degree of flexibility, initiative, and attention to detail are required. The ideal candidate will have strong computer literacy and customer service skills.

Reports to: Grace Lutheran Church Council and Pastor

Typical Duties

The Grace Lutheran Church Parish Administrator shall perform duties and responsibilities consistent with the mission of the Grace Lutheran Church, the Evangelical Lutheran Church in America, its Constitution and By-laws, its tax-exempt purposes, and as may otherwise be required by law or directed by the presiding pastor and/or church council. Job duties and responsibilities include, but are not limited to, the following:

Bookkeeping and Finance (40-50%)

• Manage the counting and recording of offerings (worship, mail, or electronic means) and enter into the database. Counting of the offering takes place weekly with a member of the congregation.
• Bookkeeping: Pay bills, print checks, and produce reports under the supervision of the treasurer.

Communications (30-40%)

• Prepare, print, and fold weekly and special worship service bulletins with input from Pastor and worship committee. Email to assisting ministers if needed.
• Create weekly and special worship service PowerPoint presentations for online service.
• Assist with communication efforts including the weekly e-newsletter “Grace Notes,” social media (FaceBook), website updates, and other communication needs.
• Prepare mailings for quarterly and year-end financial statements, stewardship campaigns, and other correspondence.
• Complete annual Synod Report with the Pastor’s assistance.
• Prepare, print and email Annual Meeting packets two weeks prior to meeting the last Sunday in January. Request reports from committee chairpersons.

General Office (15-20%)

• Oversee general office operations.
• Provide office support to Church Council, Pastor, and members as needed.
• Answer phones, respond to voicemail and email, greet visitors, handle member inquiries, and deliver outstanding customer service.
• Collect, sort, and distribute mail.
• Maintain membership database including address updates, pledges, and financial giving. Removed deceased from active mailing lists.
• Maintain official records of the church and produce certificates for baptisms, confirmation, and new members.
• Oversee office equipment (i.e. copier, internet) and maintenance. See contract service agreements.
• Order office supplies as needed. Ensure worship supplies (i.e. flowers, ashes, palms) are ordered by working with Pastor and volunteers.

Perform other duties and responsibilities as directed by the Church Council and/or Pastor deemed appropriate and/or necessary to meet the obligations for the congregation and to serve consistent with the mission and goals of Grace Lutheran Church.

Qualifications

• Proven secretarial, office management, and/or administrative assistant experience.
• Outstanding interpersonal and communications skills, both oral and written.
• Strong judgment, problem solving, and attention to detail.
• Self-starter and works well independently.
• Experience with Gmail, Microsoft Word, Excel, and financial management software. Experience with PowerPoint, Facebook, and SquareSpace is a plus.
• Strong organizational and planning skills.
• Excellent time management skills and ability to prioritize work to meet deadlines.

Compensation

Part-time, approximately 16 hours per week. Schedule to be set with Pastor and Council. Hybrid is possible once training is complete.

Starting at $16-18/hour based on experience. Salary is set annually by Grace Lutheran Church Council. No PTO or insurance provided.

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Expected hours: No more than 16 per week

Experience:

• Administrative: 1 year (Preferred)

Ability to Commute:

• Adel, IA 50003 (Required)

Work Location: Hybrid remote in Adel, IA 50003

Salary : $16 - $18