Elections Deputy (134533)

The Elections Deputy assists in organizing and conducting elections within the County to contribute to their efficient and legally proper conduct. All such elections are conducted in strict accordance with state statutes and the regulations of the Office of the Secretary of State. All these election and voter registration services are performed under the guidance of the Auditor’s elections administrative staff.

This position represents the entry level of elections administration support staff. This position assists in the actual conduct of elections on various election days as well as the scheduling and organizing of local election boards and committees. Positions of the class are distinguished from Certified Election Administrators in that these positions are not required to hold the Washington State Administrator of Elections certification granted by the Secretary of State. Eligibility for progression to Certified Election Administrator requires a period of two years of training, experience and examinations.

This position reports directly to the County Auditor. Supervision of others is not a regular part of the job, but incumbents may assist in overseeing, scheduling and monitoring local election officials and temporary employees on election nights and in voter registration services.

The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position. Employee must comply with all County and department policies, procedures, WAC’s, or other regulatory bodies.

• Assisting in organizing and preparing for elections: This complex process includes such tasks as: candidate registration, ballot development, overseeing programming and updating of computerized election equipment, processing of ballots for mailing.
• Assisting with elections: Processing of voted ballots assuring accuracy and integrity of ballots with compliance to statute and election regulation.
• Voter Registration: This function, which is carried out throughout the year, involves such tasks as: registering voters in the Auditor’s office and in other public places; periodically processing the entire list of voters by obtaining verifications of such voters and changing voter records to reflect the accuracy of the verification.
• Preparing records and reports of voters and elections: This includes such assignments as: producing reports of registered voters from the Auditor’s computer system; preparing reports certifying results of elections; preparing printed reports of statistical information on elections; producing and submitting reports to the office of the Secretary of State on registered voters; and assisting in verifying and recording the accuracy and accountability of ballots from elections.
• General office operation: Tasks include issuing voter cards, safekeeping election materials, books and records, and preparing vouchers for compensation election workers.
• Webpage/Social Media: Responsible for writing and editing content on web page/social media.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Any combination of education and experience may be substituted as long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required

The job’s work is carried out in an office while sitting at a desk, computer terminal or station, standing from time to time at a public service counter. Some travel may be required to attend conferences and transporting of ballots. This may involve carrying boxes, paper supplies and other materials of light to medium weight. On election days incumbents work at receiving ballot boxes and physically sorting and preparing ballots for counting. This work may require long evenings and weekend work to facilitate timely elections.