Tax Administrative Assistant

GRASSI
Needham, MA Full Time
POSTED ON 1/20/2023 CLOSED ON 7/22/2023

Job Posting for Tax Administrative Assistant at GRASSI

Why Grassi?
Our firm is consistently ranked by Vault.com and the Best Places to Work group for our commitment to compensation, paid time off, work-life balance, culture and more. Some of the ways we accomplish this include:
  • Emphasizing our open-door policy through one-on-one training, having partners readily available to work with and mentor our employees, and providing a structured career path through Partner level.
  • Strong learning & development opportunities including technical and soft skill trainings, both internally taught and externally taught by well-known instructors in the industry.
  • “Dress for Your Day” dress code- this allows our employees to plan their outfit around their work responsibilities for the day; jeans for the office, business casual when meeting a client, etc.
  • Summer hours: condensed work week Monday through Thursday with an early close on Friday from Memorial Day through Labor Day!
  • CPA exam reimbursement program including CPA review program, CPA exam fees, additional time off, passing bonus and more!
  • Discounted gym memberships, wellness programs and a competitive benefits package!
Summary of Position
As part of our Tax Administrative Team, in Needham, MA you will be expected to provide efficient and accurate support to the partners and staff to help provide the highest level of service to our clients. You must be able to work under pressure, be a quick learner and assume responsibility for timely delivery of work assigned to them. You should be self-motivated and work well independently while also recognizing the need to be a team player. Below is a list of responsibilities we have outlined, as always there will be ad-hoc projects that could come up throughout the year.
Essential Functions
Responsibilities will include but not limited to:
  • Provides general administrative support to a department of a group of professionals including:
    • Assemble client deliverables
    • Assist in client billing
    • Assist in client engagement related matters
    • Handle Tax Administration Responsibility
    • Schedule internal and external meetings
    • Manage calendars for partners
    • Expense Reports
    • Time entry
    • Engagement letter requests
    • Anticipate scheduling conflicts and calendar challenges and rectify
    • Attend internal meetings for note taking and action plan development
    • Scanning, filing, and faxing
Competencies
  • Technical capacity of Microsoft office products
  • Time management
  • Problem solving
  • Ability to multitask and priorities
  • Collaboration Skills
  • Ability to clearly communicate via e-mail
  • Flexibility in work schedule to accommodate busy seasons
Requirements:
  • Bachelor’s degree strongly preferred
  • Prior experience supporting executive(s)
  • Works well with little to no supervision
  • Demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems
  • Demonstrate experience managing complex projects or coordinating large-scale events
  • Excellent written and verbal communication skills
  • Incredible organizational skills; must be detail-oriented
  • Outstanding ability to prioritize and multitask
  • High level of proficiency in Microsoft Office suite
About Our Firm
As the 57th largest accounting firm in the nation, Grassi is a leading provider of advisory, tax and accounting services to businesses and individuals. Grassi advisors specialize in providing industry-specific business consulting, audit, tax, and technology services to key market sectors, including construction, architecture and engineering, not-for-profit, healthcare, manufacturing and distribution, financial services, real estate, cannabis and more. With offices in Jericho, NY; Ronkonkoma, NY; White Plains, NY; Park Ridge, NJ; Palm Beach, FL; and Needham, MA, the firm has the depth of knowledge and experience to work effectively alongside clients across the Northeast and throughout the United States, as well as internationally through its membership in Moore Global.

Grassi & Co.’s Company Culture
Here at Grassi we are dedicated to creating an environment for our team members that is positive, productive, and aligns with our company’s high standards of inclusivity, diversity, and equity. To uphold these standards, we work with closely with our DEI Council and Grassi Women’s Council to organize events throughout the year to bring the firm together for open dialogue and awareness of global diversity issues. In addition, we participate in group charitable initiatives that support organizations such as Ronald McDonald House, Toys for Tots, Autism Speaks, Long Island Cares and many of Grassi’s own nonprofit clients.
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