What are the responsibilities and job description for the Coordinator, Procurement position at Gray Construction?
Overview
Gray Construction is seeking a Procurement Coordinator for the Lexington, KY Office.
Why Gray?
Gray is a top-ranked design-build contractor offering architecture, engineering, procurement, and construction services to domestic and international customers throughout the U.S. It’s the spirit of the people at Gray – passion, commitment, and a great team environment – that makes our company a great place to work. Our purpose is to make a difference in people’s lives by creating unforgettable customer experiences and great projects. The people of Gray exemplify our core values: we put safety and quality of life first, we are customer and relationship driven and we demonstrate the golden rule - we treat others the way we want to be treated.
Who we want… (Requirements)
A qualified candidate shall have:
- Minimum 1-2 years’ experience project management, strategic sourcing, or supply chain management or bachelor’s degree (equivalent combination of experience and education will be considered)
- Excellent communication and organizational skills
- A desire to grow their skills and abilities within the department
- Experience and basic command of the most recent versions of Microsoft Office
- Ability to utilize word processing, spreadsheets, and email
- Ability to adapt to new software, such as Procore, Smartsheet, CMIC, Building Connected, Bluebeam, PowerBI (experience is a plus but not required)
- Discipline and motivation to participate in a team environment
- Passion for building relationships, collaborating, and developing professionally
This position will require being physically present in the Lexington office (hybrid and remote may be considered).
This position does not have any supervisory responsibilities.
What we expect… (Essential Functions)
This role primarily supports the Operational Procurement Team (Assistant Procurement Managers, Procurement Managers), which manages and leads procurement activities on projects. Responsibilities will include but are not limited to the following:
- Support procurement team, focusing on equipment and material procurement, to fulfill Gray’s direct procurement responsibilities on large industrial construction projects
- Assist in compiling technical and commercial documents needed for the purchase orders on required equipment (including HVAC, utility, heavy industrial equipment, electrical, materials, etc.)
- Read project schedules and interpret key dates
- Provide support for managers and assistant managers who are managing project timelines and mitigating supply chain issues
- Assist in the management of weekly meeting between procurement, technical teams, project management, and customers, by taking meeting minutes and updating meeting agendas
- Execute new vendor setup on internal system
- Overall administrative support for the procurement team to fulfill procurement responsibilities on multiple projects
- Follow best practices established by procurement leadership, to ensure all equipment is purchased and delivered within budget and time constraints
- Participate in continuous improvement of procurement processes and policies to accommodate changing organizational needs and market conditions.
Physical Demands & Work Environment
The requirements listed above are representative of the knowledge, skill, and/or ability required.
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Normal office environment where noise level is moderate, and temperature/humidity is controlled. Overtime and some travel may be required.
EEO Disclaimer
Our Company will be proactive in employing and advancing qualified individuals regardless of race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other protected status.
