What are the responsibilities and job description for the Controller position at Greater Burlington YMCA?
POSITION SUMMARY:
This position supports the work of the Y, a leading non-profit committed to strengthening community through youth development, healthy living, and social responsibility. This position is primarily responsible for the oversight of the Month End Closing, Financial Reporting & Analysis, and oversight of the Staff Accountant in collaboration with the Business Office Operations and other Departments.
ESSENTIAL FUNCTIONS:
LEADERSHIP
- Oversight of the Accounts Payable, Accounts Receivable, Billings, Collections Dept.
- Oversight, improvement, implementation/updates & training of DAXKO (3rd Party Enterprise Software).
Accounts Payable
- Manual Checks, Purchase Orders, ACH/EFTs, Bill.com Petty Cash, Credit Cards: Management
- Daily uploads to DAXKO Accounting, review, approvals
- Daily and Monthly Accounts Payable Reconciliations and Month End Analysis.
Accounts Receivable & Billing
- Manage the A/R, in conjunction with the Staff Accountant essential functions.
- Daily and Monthly Accounts Receivable Reconciliations and Month End Analysis
CASH & TREASURY MANAGEMENT
- Oversee reconciliation of daily cash-ups and summarize; follow up with Business Operations department to resolve discrepancies, post to the general ledger daily.
- Cash & Investments
- Daily Cash Reports
- Approvals
- Transfers
- Account Management
- Banking Relationships
- Daily Analysis, Reporting & Approvals
STATEMENT OF ACTIVITIES (INCOME STATEMENT)
- Payroll, Payroll Taxes, Benefits Analysis, Posting, Reporting & Projections
- Expense Analysis, Reporting & Projections
- Departmental Analysis, Reporting & Projections
- Company Level Analysis, Reporting & Projections
- Grant Level Analysis, Reporting & Projections
- Fund Level Analysis, Reporting & Projections
- Assist Department Leads with Analysis, Reporting & Projections
STATEMENT OF FINANCIAL POSITION (BALANCE SHEET)
- Accounts Receivable
- Pledges Receivable
- Prepaid Expenses & Deposits
- Inventory
- Fixed Assets & Accumulated Depreciation
- Accounts Payable
- Accrued Expenses
- Long Term Debt
- Net Assets
FUND & GRANT ACCOUNTING
- Reconciling & Reporting Net Assets monthly
- Properly recognizing all grant transactions in their proper coding (GL, PCS codes or Tags)
- Regular Reporting, monthly and ad-hoc all-Grant Financials to appropriate internal and external entities.
PAYROLL ACCOUNTING
- Properly recognizing all payroll, benefits & payroll tax transactions.
- Proper coding of all employees accrued and actual to various Grants, Products, Departments & Divisions.
MONTH END CLOSING
- Control and prepare standard monthly journal entries for booking into general ledger.
- Post bank transfers, standard entries and closing entries to the general ledger.
- Monthly Balance Sheet Account Analysis. Analyze a range of general ledger balance sheet accounts and complete monthly controls.
- Complete monthly bank reconciliations for various bank accounts, investments, and funds.
- Grant Reconciliations & Reporting.
- Proper management reviews & approvals of all necessary sub-ledger and documents to
- ensure audit & compliance for annual audit.
YEAR END AUDIT
- Throughout the year, month end closing is efficient, accurate, leading to an organized year end audit prep.
- Accurate Balance Sheet Account Analysis monthly for ALL accounts
- Accurate Income Statement Financial Analysis monthly for all Departments, Divisions, Grants & Payroll, Benefits & Payroll Tax recognition.
- Work with outside auditors to ensure timely and accurate documentation as requested.
990 PREPARATIONS
Assist the CFO and outside auditing firm, with the execution of a clean and accurate 990 IRS Informational Tax Return for both the GBYMCA and the GBYMCA “Foundation.”
- Throughout the year, ensure that transactional data is properly coded and reported within the accounting system leading to a streamlined and efficient 990 IRS Informational Tax return process.
ANNUAL OPERATING & CAPITAL BUDGET
- Assist the CFO and the program leadership with the preparation and efficient execution of the annual operating and capital budget for both GBYMCA and the GBYMCA “Foundation.”
- Collaborate with all staff throughout the organization to execute successful budgets to be approved by both the Finance Committee & Board of Directors.
DAXKO ADMINISTRATION, ANALYSIS & LEADERSHIP
- DAXKO Company Enterprise Accounting & Operations Software
- General Ledger, Sub-Ledger transaction interface.
- Daily reconciliation between General Ledger & Bank Account Activity.
- Proper approvals of all General Ledger activity by Department & Division Leader.
- Collaboration with accounting staff, business office staff & program staff to ensure the accuracy and integrity of the financial data throughout the entire organization.
POSITION MINIMUM DESIRED QUALIFICATIONS:
- A Bachelor’s Degree in the field of Business, Finance, Accounting, or related field.
- A minimum of 5 years work experience as a Controller.
- Experience with Microsoft Office Suite.
- Ability to collaborate with both internal staff professionally and effectively, leadership as well as external vendors, bank, insurance, audit, grantors & other professionals.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Maintain a positive work environment.
- Maintain a professional attitude when working with state programs, members, participants and colleagues.
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