Administrative Assistant

We are a fast-paced and growing Clinical Research Consulting Firm serving the orthopedic industry. We are looking for a self-motivated, hard-working and well-organized individual to help out with our day-to-day operations including, welcoming guests, answering calls and providing project support. You will experience working within a dynamic team of strong performers and learning something new every day!

The ideal candidate is someone who has strong organizational skills, adept at scheduling and spreadsheets, and is willing to take on increasing responsibility in a dynamic and growing firm. They will be familiar with best practices for how to run an office, and able to adapt to changing systems and situations.

Responsibilities:

• Demonstrate strong communication skills through significant interaction and coordination with senior management, professional staff, as well as clients
• Handle all aspects of standard office activities including maintaining schedules (using Outlook Calendar), bookkeeping, financial processes, business operations, preparing correspondence, scheduling and coordinating company events and meetings, ordering supplies, maintaining kitchen and performing other administrative and executive support functions as required
• Plan and coordinate meetings, events, and participation in industry conferences, preparing associated announcements, agendas, presentation materials and minutes, tracking participants and coordinating food and lodging as needed
• Answer and direct telephone calls to the company's main phone line
• Greet and welcome guests, clients, and out-of-town staff; assist with seating and office setup and assignment
• Maintain paper and electronic filing systems; and perform document control
• Create, proofread and format materials in Microsoft PowerPoint and Word

Requirements

• Associate degree required, Bachelor’s degree preferred.
• Excellent interpersonal communication and writing skills along with a strong phone presence.
• Must be able to positively and professionally represent our firm and communicate to clients and colleagues.
• Prior experience supporting senior management and professional staff in an administrative capacity.
• Significant teamwork skills, strong organizational skills and the ability to organize and coordinate the efforts of others required (scheduling meetings, setup meetings, etc.)
• Demonstrated strong proficiency in MS Office, including Outlook, Word, PowerPoint, and Excel as well as advanced typing proficiency (typing test may be required).
• Previous office management and/or administrative assistant experience - preferred but not necessary
• Experience and ability to multi-task and respond in a demanding, fast paced working environment
• Able to work independently with minimal direction and anticipate administrative requirements for a business unit
• Ability to work both independently and with personnel from multiple organizations and departments
• Able to problem-solve and exercise independent judgment and discretion
• Self-motivated with a strong work ethic and time-management skills

We Offer:

• Competitive Salary and Bonus
• Incentive Programs
• Employee Recognition and Rewards Program
• Paid Time-Off (vacation, sick, personal days)
• 12.5 paid holiday per year
• Medical Insurance
• Dental and Vision Insurance
• Flexible Spending Account (FSA) and Health Savings Account (HSA)
• 401(k) Plan with employer match
• Company-paid Life Insurance
• Company-paid Long-Term Disability Insurance
• Company-paid Short-Term Disability Insurance
• Employer-paid Employee Assistance Program (EAP)
• Commuter Benefits

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Washington, DC 20001: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)
• System administration: 1 year (Preferred)

Work Location: One location